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Windows 7: IMAP? Why?


28 Oct 2013   #1

Windows 7 Ultimate
 
 
IMAP? Why?

I apologize if this has been asked before, but with the announcement of IMAP protocols available for Outlook.com, I have a question. Why do many people like the IMAP mail protocol, since using that protocol causes messages to be stored locally, eating up computer hard drive space?

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28 Oct 2013   #2

Win-7 Home Prem 64-bit 7601 Free SP1
 
 

Because that is actually what people want/ web-based emails stored on their computer,
It was very difficult before and the feature is long overdue,
Lets not forget you can delete them at your convenience,
Cheers.
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28 Oct 2013   #3

Windows 7 Ultimate
 
 

Quote   Quote: Originally Posted by ThrashZone View Post
Because that is actually what people want/ web-based emails stored on their computer,
It was very difficult before and the feature is long overdue,
Lets not forget you can delete them at your convenience,
Cheers.
True enough, I guess...and if you delete the local copy (on your hard drive), then the copy on the server is still there. Okay, well, that's good enough for me.
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28 Oct 2013   #4

Windows 7 Home Premium 32 bit
 
 

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28 Oct 2013   #5

Windows 7 Ultimate
 
 

Quote   Quote: Originally Posted by LMiller7 View Post
I've read that article, LMiller7, and it's very good.
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28 Oct 2013   #6

Microsoft Community Contributor Award Recipient

Windows 8.1 Pro with Media Center
 
 

Quote   Quote: Originally Posted by robertwnielsen View Post
Quote   Quote: Originally Posted by ThrashZone View Post
Because that is actually what people want/ web-based emails stored on their computer,
It was very difficult before and the feature is long overdue,
Lets not forget you can delete them at your convenience,
Cheers.
True enough, I guess...and if you delete the local copy (on your hard drive), then the copy on the server is still there. Okay, well, that's good enough for me.
In fact that is not true.

The main difference between IMAP and Exchange mail protocols compared to POP3 protocol is that both IMAP and Exchange sync the server and local storage. You delete an email on server, next time your client is online it will be synced and the message is also deleted from local computer, or vice versa delete locally, go online and message will be deleted from the server. Only POP3 allows you to choose if deleting a message locally also deletes it from a server, and keeps messages locally even when they are deleted on server.

Here the Advanced tab of POP3 mail account settings on Outlook 2013, easy to select what happens to deleted messages and if the server should keep or delete messages already read and stored locally:
IMAP? Why?-pop3.png
The same option does not even exist on IMAP account settings:
IMAP? Why?-imap.png
Exchange has no other options for user to decide than the time period messages are read from the server (stored offline, locally). Default is All, all messages since the creation of the account will be downloaded locally. As the full name of the protocol Exchange ActiveSync reveals everything is always synced:
IMAP? Why?-exchange.png
Conclusion: For Outlook.com mail accounts on a local mail client, you can select IMAP, Exchange or POP3 protocol. If you need to preserve messages locally even when they are deleted on server, or delete locally but keep on server use POP3 protocol. If you would like to keep local mail storage and server synced, select IMAP or Exchange. If you let Outlook 2010 or 2013 to set up an Outlook.com email account automatically, it uses Exchange protocol.

Manual POP3 settings for Outlook.com email accounts:
  • Incoming Server:
    • pop3.live.com
    • Port: 995
    • Encrypted Connection: SSL
  • Outgoing Server:
    • smtp.live.com
    • Port: 25 or 587
    • Authentication: Yes
    • Encrypted Connection: TLS

Kari


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