Help with folders

I am not sure where to post this...

I have have Windows 7, previously had vista and never had this problem before. For my work I have to work on an order and submit pictures... so when I am done with the order I put the folder where I save the pictures in another folder called "old photos" - this way when I am submitting new pictures I don't have to look through 100s of folders to find the right one - and only the ones that I am currently working on show up. However now with W7 when I go to upload the photos it shows the folder that has been moved in the original location - almost like a "shortcut" to show that folder was once there, it does not show pictures in the icon of the folder anymore, so you can tell it has been moved... but it won't go away. What can I do so that it doesn't do this anymore. I hope this makes sense!