|17 Aug 2010||#1|
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Outlook 2010 and Gmail Attachments
I have Office 2010 setup with Gmail using IMAP synchronization. If I were to set Outlook up to download all emails including attachments, it would download the attachments multiple times; once for each folder the email was in. So if I receive an email from someone with a 2MB attachment and I have a rule setup in Gmail (labels) to place all emails from this person in a folder labeled Company X, this attachment would be downloaded 3 times for a total of 6MB, once in the Inbox, once in All Mail and once in Company X. I have confirmed this by setting up a new Gmail account and looking at the initial size of the local PST then sent a test email with an attachment from another email account, checked the Gmail account using Outlook and then look at the size of the local PST file after the download completes.
If I would set Outlook to only download headers, same thing happens, but I would first have to click on the incoming email in each folder. Once I click on the incoming mail in any of the three folders which the email shows up in, the attachment would be downloaded again. Therefore, using this setting in the above example, as soon as I would click on the email in the Inbox, the attachment would automatically start to download and the PST file would grow by 2MB, then if I click on the same message in All Mail, again the attachment would begin to download and the PST file would grow by anther 2MB and finally when I click on the same email in Company X the attachment would again begin to download and the PST file would grow by a final 2MB.
If I were to use custom downloading of headers and attachments and make all folders download only headers except All Email set to download headers and attachments, same thing happens as though I left the setting on download headers only. Basically as soon as I would click on the email in Inbox or Company X, the attachment would download and the PSTN file would again grown by 2MB for each download.
This means that if every email received has at least one label, then you will be downloading the same email 3 times; once in the Inbox, once in All Mail and once in the label folder. While this may be OK for regular emails, it is not OK when it comes to attachments as it seems like an incredible waste of space and bandwidth not to mention time; so if you have 1GB worth of attachments, you will need 3GB worth of space on your local machine.
I guess a workaround could be to setup local rules in Outlook, but I am not sure that would work as now Outlook may need to upload those very same emails once they are routed to the various folders in order to synchronize with Gmail.
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