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Windows 7: Outlook 2010 Filters and other settings issues

13 Dec 2010   #1
agbenny

Win 7 64 bit
 
 
Outlook 2010 Filters and other settings issues

Hi,

When i upgraded to my Outlook 2010, though it looks good, I am unable to find certain very convenient features which I enjoyed before in 2007 and earlier.

1. Last 7 days views.
In the Email filers to view the Emails compactly, we had a last 7 days views. Now I only see This week, Last week, This month etc. Is there a way to create a "Last 7 Days" view? I get over 100 mails a day, and its difficult to move back to last week and this week. Also "This Month" setting makes me to scroll a lot.

2. Expand/collapse:
Most of the times, I see all the emails which grouped became collapsed. This is really annoying. I want all the mails in Collapsed state unless I expand it.

Any support is highly appreciated.

Thanks
Benny


My System SpecsSystem Spec
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13 Dec 2010   #2
mikedl

Windows 7 Ultimate x64 SP1
 
 

Hi, agbenny, welcome to the Seven Forums!

Try this to see if it's what you are looking for.

Go to the "View" tab (1) then click "Change View" (2) then click "Manage Views" (3):

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In the next dialog box, click "New..." (indicated by arrow):

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Then, give your view a name (1), select the "Day/Week/Month" option (2) and be sure the radio button indicated in (3) is selected. Click "OK":

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After clicking "OK" above, select your new view (whatever you might have named it) (1) and then click "Apply View" (2) then click "OK":

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After doing that, I like to have my reading pane on the bottom so I select "Reading Pane" (1) from the "View" tab and then select "Bottom" (2):

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After collapsing the "Tasks" section (arrow), this is what you'll get:

-screenshot00203.jpg

I hope that helps. From there you can play with various settings and other groupings to fine tune the view you desire. Have fun!


My System SpecsSystem Spec
14 Dec 2010   #3
agbenny

Win 7 64 bit
 
 
THANKS a TON!

mikedl,

Smart!

Thanks a lot. You saved me. :-)

Regards,
My System SpecsSystem Spec
.


14 Dec 2010   #4
mikedl

Windows 7 Ultimate x64 SP1
 
 

Fantastic, agbenny!
My System SpecsSystem Spec
14 Dec 2010   #5
agbenny

Win 7 64 bit
 
 
Better View

I like to bring this view (calender based view is complex to navigate), is this possible? I only need to show last 7 days of Emails. (This was damn simple in OL 2007 and earlier).


Attached Images
 
My System SpecsSystem Spec
14 Dec 2010   #6
mikedl

Windows 7 Ultimate x64 SP1
 
 

Hi, agbenny. It's pretty simple in 2010, as well. I see you have a different view type you prefer over the "Day/Week/Month" view I presented earlier. Let's start once again by creating a new view - select "Manage Views" as demonstrated earlier. You can also delete any view you no longer use, if you like.:

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You'll want to give it a name (I'll call it "AGB's week view") (1), select "Table" type view (2) this time, be sure the proper radio button is selected (3) then click OK (4):

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In the next dialog, select "Group By..." (1), then, in that following dialog, go to the bottom and select "All collapsed" from the drop down menu (1). Click "OK" out of the second dialog and you'll be back at the first:

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Once back at the first dialog again, click the "Filter..." (2, above) button. At the lower part of the resultant dialog, in the "Time:" field select "received" (1) and then "in the last 7 days" (2).

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Apply the view and click "OK" out of the dialogs. You can also modify the current chosen view by clicking directly on "View Settings" in the "View" tab:

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The view I get from the above exercise shows the last 7 days:

-screenshot00220.jpg

Use the "Expand/Collapse" options to adjust the depth of your view:

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Personally, I prefer the calendar view ("Day/Week/Month" view type) for this purpose but I hope the last two exercises have given you a bit of insight into the various ways views can be manipulated in Outlook 2010. It's different than 2007, to be sure. Have fun, agbenny. I hope you find the right view style to suit your needs.


My System SpecsSystem Spec
17 Dec 2010   #7
agbenny

Win 7 64 bit
 
 

This worked perfectly, thanks a ton.
However, I have one last issue: While searching the results come only within the filtered mail boxes (last 7 days). Is it possible to widen the search result to all the mail boxes without time limit?
My System SpecsSystem Spec
17 Dec 2010   #8
mikedl

Windows 7 Ultimate x64 SP1
 
 

Quote   Quote: Originally Posted by agbenny View Post
This worked perfectly, thanks a ton.
However, I have one last issue: While searching the results come only within the filtered mail boxes (last 7 days). Is it possible to widen the search result to all the mail boxes without time limit?
Hi, agbenny! I'm happy you are finding things more to your liking in Outlook 2010.

As far as serching outside the 7 day "window", try changing this setting:

Go to "File" (1) then "Options" (2):

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Then, select "Search" (1) and select the radio button for "All folders" (2):

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I hope that helps a bit more, agbenny. I have to admit, I haven't really used this, in practice, the way you are doing but I have used it in other situations.


My System SpecsSystem Spec
17 Dec 2010   #9
agbenny

Win 7 64 bit
 
 

Thanks Mike, But I see the option is already enabled as All folders. But still the search brings only within the last 7 days. I hope somewhere there is an issue in my settings.
My System SpecsSystem Spec
17 Dec 2010   #10
mikedl

Windows 7 Ultimate x64 SP1
 
 

Quote   Quote: Originally Posted by agbenny View Post
Thanks Mike, But I see the option is already enabled as All folders. But still the search brings only within the last 7 days. I hope somewhere there is an issue in my settings.
Hi, agbenny, one more thing, when you click in the "Search" box (1) your Ribbon should change. If your results are not what you thought you might see, you can then choose the link (2) or select the option in (3):

-screenshot00246.jpg

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Even further options lie in the drop down shown in (1):

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