EDIT: This reply post is best for Outlook 2003. Outlook 2010 (maybe 2007, too - can someone verify?) is even EASIER. See my additional post further down this topic thread.
Quote: Originally Posted by TonyMen
Tell me if I save the Outlook.pst file to another drive and call it backup or something.
Can I if need be copy the file back to C:\Outlook\Outlook.pst Of course moving or renaming the currant one, and then have access to the old backup Outlook.pst ?
I am using Windows 7 ultimate x64 I am using Outlook 2007
I've been doing this for nine years! This is what I do...
> Creat a new PST file in Outlook, name it (for example) Jan-Jun-2011 (for emails from January through June of 2011 - note: older versions of Outlook , not sure about 2010, have a MAX file size of 2GB total).
>> In Outlook 2010: Home tab > New Items droplist > More Items > Outlook Data File
> Click on the new folder in Outlook
> Right click on the new PST then click on "New Folder..."
> Creat new folder "2011 Received" (or whatever name you desire)
> Repeat to create new folder "2011 Sent"
> In the Outlook "default" PST select all received (Inbox) emails and copy or move to the new PST "2011 Received" folder
> Repeat for "Sent Items" emails (to new "2011 Sent" folder)
You get the idea...adjust/expand as desired.
You can then close the new PST and move it wherever you want, even a removable drive. To open it, navigate Outlook to the location and open the file - all will be there.
I have over a dozen different PST files based on date and project sort criteria.