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Windows 7: Word 2010 "Restrict Formatting" Glitch?

12 Nov 2011   #1

Windows 7
 
 
Word 2010 "Restrict Formatting" Glitch?

In Word 2010, when I restrict formatting and allow editing only in certain areas of a document, it appears that while a user is in an allowed area they also have access to “change paragraph spacing” under "change styles.” While there, they can go to "custom paragraph spacing" and reformat the entire document, changing the default formatting.

This makes no sense to me. Shouldn’t the option to "change paragraph spacing" be restricted as well? Or am I missing something?

I created a short video to demonstrate the issue:

http://www.youtube.com/watch?v=A9Hb0fBsfYA

Any feedfback woulde be greatly appreciated.


My System SpecsSystem Spec
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13 Nov 2011   #2

Windows 8.1 ; Windows 7 x86 (Dec2008-Jan2013)
 
 

This is not a glitch. This is your mistake.

1:01 Should have clicked YES (To delete restricted styles. Only the current style would be left, thus making impossible for user to change between styles with Custom paragraph spacing thing. There would be nothing to change with - option will be greyed out).

"Problem" is solved.
My System SpecsSystem Spec
13 Nov 2011   #3

Windows 7
 
 

Thanks for your input, but no, my "problem" is NOT solved. IMHO, you've provided a work-around, not a fix.

Yes, deleting the use of ALL styles in the document does seem to prevent the user from making the formatting changes I described. However not being able to use any styles in the original document IS a problem for me, and this is NOT how it worked in 2007 where a styled document with restricted formatting COULD be sent to a user for input without issue.

I still maintain that the "Paragraph Spacing" option should be inactivated when restricting formatting.

No matter what styles are allowed elsewhere in the document, when designating a specific allowable editing area, it makes no sense to me that the user is able to affect other areas.
My System SpecsSystem Spec
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13 Nov 2011   #4

Windows 7
 
 

I take it back. Your work-around doesn't work. Even after clicking "yes" and removing the styles as you suggest, it seems that the user is still able to select paragraph spacing and reformat the document.

Give it a try. Make sure to have the insertion point in an editable region of the protected document.
My System SpecsSystem Spec
13 Nov 2011   #5

Windows 8.1 ; Windows 7 x86 (Dec2008-Jan2013)
 
 

You are restricting the document, then applying exception, so anyone could edit the file. This is not a glitch, this is an absolutely logical behavior.

If you want users to type stuff, but not able to edit anything, you should choose Filling in forms editing restriction. Forms can be inserted via Developer tab, buttons like this Aa Aa
My System SpecsSystem Spec
13 Nov 2011   #6

Windows 7
 
 

Quote   Quote: Originally Posted by Neutron16 View Post
You are restricting the document, then applying exception, so anyone could edit the file. This is not a glitch, this is an absolutely logical behavior.
I think it's only "absolutely logical behavior" to someone who has not actually used this feature successfully in a previous version of the software.

Read the description in the "Restrict Formatting" pane. As indicated, the exceptions option can be used to allow editing in parts of the document, not necessarily to allow others to edit the entire file. (That could easily be handled with passwords.)

What does "select parts of the document" mean to you, and how would YOU use that feature?

I appreciate your input, but if you have no personal experience using the Restrict Formatting option, or if you can't see the logic in attempting to protect certain parts of a document, let's just agree to disagree. I am hoping that someone else who is more familiar with this feature will chime in.
My System SpecsSystem Spec
13 Nov 2011   #7

Windows 8.1 ; Windows 7 x86 (Dec2008-Jan2013)
 
 

Oh, I am sorry, I missed a sentence between those two you quoted.

You have incorreclty used Restrict Formatting and Editing function in Office 2007 and successfully got away with it.
Your approach does not work in Office 2010, because they have added a menu (which was absent in 2007) called Paragraph spacing and a sub-menu Custom paragraph spacing which leads to Set defaults tab of Manage Styles window.

One can not easily edit Ribbon in Office 2007, but if one adds Manage style button to a Quick Access toolbar of Office 2007, he/she can get the your 2010 hack in Office 2007.
If you really want, I can record your hack in Office 2007 and prove that your approach is somewhat erroneous. Btw, I do have experience and I do understand what you are trying to do.

As for solution, I have already mentioned it.
Quote   Quote: Originally Posted by Neutron16 View Post
If you want users to type stuff, but not able to edit anything, you should choose Filling in forms editing restriction. Forms can be inserted via Developer tab, buttons like this Aa Aa
My System SpecsSystem Spec
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 Word 2010 "Restrict Formatting" Glitch?




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