Windows 7 - Print Custom Range- MS Office 2010

AllOnTheBus · 12-01-2011

Hey folks

Have just tried several search terms to try to find
a previous thread related to my question to no avail, so
aplogies if there is already an answer up for this one and if
someone knows and could post the link to save time then thankyou
in advance.

I needed to print a specified range from a MS Office 2010
document today with much frustration. I searched several forums
for an answer and many seem to have been having the same problem
with Office 2010.

Here is what I tried to print only the pages I required:
P16S3-P21S3 (NO ACTION AT ALL- PRINTER REMAINS IDOL)
S3P16-S3P21 (ERROR ABOUT NOT CORRECTLY DEFINING PAGES- NO ACTION)

S3,P16-S3,P21 - this one printed, however it printed the whole of section 3.
Please note that Section 3 actually started at page 11 so what was actually printed was pages 11 -21 being the end of the document. Also note that this section was a lanscape orintated section.

Considering that I am using an inkjet and the cartridges are around $18 each for my model of printer, I was wondering if anyone could clearly explain how to print only the pages I require?

Thanking you.

Sub Styler · 12-01-2011

Quote: Originally Posted by AllOnTheBus

S3,P16-S3,P21 - this one printed,

Using a comma ends the current term and starts the next term so S3,P16-S3,P21 would try to print S3 then P16-S3 (which would probably generate an error hence no further pages printed) and then print P21.

Of course you can always Highlight the text you want (since in this case it's all in one block) then print selection.

But s3p16-s3p21 should have worked for you, I dont know why it did not.

AllOnTheBus · 12-01-2011

Yeh- I saw that at the other forums but I tried it several times to no avail.

All I wanted to do was skip the first few pages of Section 3 in this case as they
had already printed. The reason the printing paused is due to the need for ink cartridge
replacement. Gotta be honest, I haven't tried to do the same sort of selective print
on another document so I am unsure if maybe it was a formatting issue (not sure why
this would be the case though as in print preview I saw the page range I wanted to print-
as mentioned previously pages 16 to 21 and I had been back to the header/ footer to check
the Section).

I don't have the service pack for the MS Office 2010 suite or any of the other updates so maybe it was a bug which has now been patched.

Ahh well- I do like the new print preview interface although it would be handy if I could get this feature to work. If not, I might just be done with it and go back to 2007 version, money down the tube I know but I want full functionality.

Irene · 12-01-2011

This should help:
Printing and Print Preview in Word 2010 - Word - Office.com

To print a selected area. you must first highlight the area required...
.
.

Quote:

Print part of a document

You can print all or part of your document. Options for choosing what part of a document is printed can be found on the Print tab in the Microsoft Office Backstage view. Under Settings click Print All Pages to view these options.

Choosing Print All Pages will print the entire document.

Choosing Print Selection will only print the selected content.

Choosing Print Current Page will only print the current page.

Choose Print Custom Range to print a range of pages. Your cursor will move automatically to the Pages box. Enter the page numbers and/or page ranges separated by commas counting from the start of the document or the section. For example, type 1, 3, 5-12. To specify a range of pages within a section, type p page number s section number. For example, p1s2, p1s3-p8s3. To print an entire section, type s section number. For example, type s3.

Choose Only Print Odd Pages to print odd pages in the document.

Choose Only Print Even Pages to print all even pages in the document.

To print part of a document, do the following.

Click the File tab, and then click Print.

Tip To go back to your document and make changes before you print it, click the File tab.

Under Settings, click the Print All Pages button and choose the part of the document to be printed.
The properties for your default printer automatically appear in the first section. When the properties for your printer and document appear the way that you want them to, click the large Print button to print the document.

Note To change the properties for your printer, under the printer name, click Printer Properties.

LOOK HERE...
.
.

AllOnTheBus · 12-02-2011

Ty very much for takng the time to respond Irene.

Unfortunately I have already tried what is mentioned in your post
without success (3rd paragraph from first post-P16S3-P21S3 (NO ACTION AT ALL- PRINTER REMAINS IDOL)
I don't have to highlight the pages I want to print, this would be a print selection
if I'm not mistaken, and if I wanted to do that the option would become available after highlighting.

Surely the program would understand the Upper case lettering wouldn't it?
I may have to test that but I really can't see that being the problem- just my opinion.

As I said, the only one which seemed to work at all (if you could call it that) was S3,P16-S3,P21 which
still printed the whole section and not the selected pages from it.

Thanks again for trying to help in finding a resolution.

Irene · 12-02-2011

Try a repair on the document:
How to open documents by using the Open and Repair feature in Word

AllOnTheBus · 12-02-2011

Irene

I will most certainly try this. I have to say that this is not
now an urgent matter as I have submitted the document,
however I do appreciate you spending the time to respond
as this may solve the problem should it re-occur in future.

I only just quickly glanced at the article which you have linked out to.
From what I saw though I get the feeling that I may have an incling
of what has happened, or at least a possibility of the cause. This being-
approximately half the document was created on my own machine using
the previously mentioned MS Office 2010 and the other half or thereabouts
was created on an office machine running either 2003 or 2007 (can't quite
remember the particulars as I created the document several months ago).

Maybe that's my trouble right there

I'll test my theory tomorrow by:
1) Creating a full sectioned doc using MS office 2010 to see if the print problem remains
2) Creating half a doc with 2010 and then duck around
to my dear old ma's place and do a few pages with 2007
to see if that was the problem.
3) I'll also test the document repairer feature on the old doc for testings sake
and post back the results.

Thanks again for the reponse

Windows 7 - Print Custom Range- MS Office 2010

Print Custom Range- MS Office 2010 problems?