Delete Email from Server using Outlook 2010


  1. steve-pressman
    Posts : 842
    Windows 7 Ultimate 64 - OEM Service Pack 1
       New #1

    Delete Email from Server using Outlook 2010


    Hi Guys is it possible to set up my Outlook 2010 to delete my email from the server once I have downloaded and read them ?

    Many thanks

    Steve
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  3. DavidE
    Posts : 6,330
    Multi-Boot W7_Pro_x64 W8.1_Pro_x64 W10_Pro_x64 +Linux_VMs +Chromium_VM
       New #2

    Yes, you can delete email from the server using Outlook 2010.

    Exactly how can depend on:
    What type of email account(s) you have such as IMAP, POP3, ...
    Who the email provider(s) are such as Gmail, Hotmail, ...
    How you want your email saved...
    I'm assuming this is for Home email and you installed, configure, and control Outlook.

    If this is for any Work email account(s) where Outlook is controlled by "Corp. policy / Email administrator" that can make a difference.
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  4. Kari
    Posts : 17,545
    Windows 10 Pro x64 EN-GB
       New #3

    Deleting messages on server when read on a POP3 account:

    1. Open Account Settings:

    Delete Email from Server using Outlook 2010-ol_1.png

    2. Select the account you want to edit, click Change:

    Delete Email from Server using Outlook 2010-ol_2.png

    3. Click More Settings:

    Delete Email from Server using Outlook 2010-ol_3.png

    4. On Advanced tab, unselect Leave a copy of the messages on the server, click OK to save settings:

    Delete Email from Server using Outlook 2010-ol_4.png

    Now all new email messages are deleted from the server as soon as Outlook has received them.

    Kari
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  6. steve-pressman
    Posts : 842
    Windows 7 Ultimate 64 - OEM Service Pack 1
    Thread Starter
       New #4

    Many thanks Kari that did the trick just fine I should have known that myself Ha Ha getting lazy in my old age. !!

    Regards

    Steve
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  7. Kari
    Posts : 17,545
    Windows 10 Pro x64 EN-GB
       New #5

    Good to hear you got it working as you wanted.
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  8. DavidE
    Posts : 6,330
    Multi-Boot W7_Pro_x64 W8.1_Pro_x64 W10_Pro_x64 +Linux_VMs +Chromium_VM
       New #6

    Glad to see you have it fixed with a simple POP3 setting.

    My email setup is too complicated for my own good
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  10. Pendaws
    Posts : 185
    Win7 SP1 + Ultimate 64 bit
       New #7

    I know it's an old post but, thanks VERY much Kari for this wonderful post. :)
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  11. Kari
    Posts : 17,545
    Windows 10 Pro x64 EN-GB
       New #8

    Pendaws said:
    I know it's an old post but, thanks VERY much Kari for this wonderful post. :)
    You are welcome. A thank you never expires, it is always nice :).
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