Windows 7: Delete Email from Server using Outlook 2010

steve-pressman · 06 May 2012

Hi Guys is it possible to set up my Outlook 2010 to delete my email from the server once I have downloaded and read them ?

Many thanks

Steve

DavidW7ncus · 06 May 2012

Yes, you can delete email from the server using Outlook 2010.

Exactly how can depend on:

What type of email account(s) you have such as IMAP, POP3, ...
Who the email provider(s) are such as Gmail, Hotmail, ...
How you want your email saved...

I'm assuming this is for Home email and you installed, configure, and control Outlook.

If this is for any Work email account(s) where Outlook is controlled by "Corp. policy / Email administrator" that can make a difference.

Kari · 06 May 2012

Deleting messages on server when read on a POP3 account:

1. Open Account Settings:

Delete Email from Server using Outlook 2010-ol_1.png

2. Select the account you want to edit, click Change:

Delete Email from Server using Outlook 2010-ol_2.png

3. Click More Settings:

Delete Email from Server using Outlook 2010-ol_3.png

4. On Advanced tab, unselect Leave a copy of the messages on the server, click OK to save settings:

Delete Email from Server using Outlook 2010-ol_4.png

Now all new email messages are deleted from the server as soon as Outlook has received them.

Kari

steve-pressman · 06 May 2012

Many thanks Kari that did the trick just fine I should have known that myself Ha Ha getting lazy in my old age. !!

Regards

Steve

Kari · 06 May 2012

Good to hear you got it working as you wanted.

DavidW7ncus · 06 May 2012

Glad to see you have it fixed with a simple POP3 setting.

My email setup is too complicated for my own good

Windows 7: Delete Email from Server using Outlook 2010

Delete Email from Server using Outlook 2010 problems?