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Windows 7: Re: EXCEL- resorting rows so they each relate to original rows

22 Jul 2012   #1

Re: EXCEL- resorting rows so they each relate to original rows


I couldn't find an answer in the Forums for this in the past half hour of looking through them- there are so many, and I need an answer sooner than in the 4 or 5 days it will take me to get through them in HOPES of finding my answer. Sorry. So could someone who knows Excel in Windows 7 help me?

I uploaded a bunch of keyword searches. Came up with 4 columns and anywhere from 100- 400 rows. I need to sort these in different ways. By Keyword so the spreadsheet is by alpha, then by Demand with highest at top/lowest at top, by Supply highest at top/lowest at top, and by Profitability highest/lowest. I know I can't do all at once, I am referring to different sorting methods.

Example: (you have to imagine 4 columns, and the numbers going under each column- when I saw the preview it bunched the numbers together and I can't seem to put them where they belong, but the first # goes under the second col (B), second # goes under "C", third # goes under "D" column:



breathing exercises 7995 5306 1507
celebrations 8523 142301 60
cervical 10235 58395 175
chakra 28455 43099 660

My problem has been that in reading the instructions I don't understand how to do this (perhaps I'm just dumb!) so that each word will still have the "right" numbers across each row...e.g. say I want to move the rows so LOWEST profitability shows at top. In example, that would be the word "celebrations." I need to have all rows retain the numbers that refer to celebrations- not just have the numbers under "Profitability" change because then, they would not match up to the keyword. I need the new first row to read: celebrations 8523 142301 60 and all other rows to line up so the numbers still match up to the words like that.

In other words I need all columns sorted so lowest Profitability (60) is at top of page, but the ROW remains reading as it does now...and my 'sort' continues down that column with next-lowest profitabilty, and next... but again, I need all rows to remain the same across as they appear now. (I can't have 'chakra show up with Profitability of 60.)

I hope I'm explaining this right. In reading how to sort, I can only seem to figure out how to sort ONE column at a time, when I need all ROWS to change right along with each column, so that the current, proper numbers relate to proper words as they appear now. I'm guessing this is a very basic question for anyone who uses Excel.

Any help would be very much appreciated!

Thanks very much,

My System SpecsSystem Spec

22 Jul 2012   #2

Windows 7 Ultimate x64 SP1

When you sort in Excel, you select all of the rows and columns of the data to be sorted. When you apply a sort to one (or many) columns, all of the data on each row is kept complete and moved up or down.

Is that what you needed to hear?
My System SpecsSystem Spec
22 Jul 2012   #3


Yes, it's what I mean (thanks for the quick reply) do I do this? Do I highlight all rows and columns I want to sort? How do I then sort by one column if I've done this? Could you just tell me the steps involved, please?

Thanks so much!
My System SpecsSystem Spec

22 Jul 2012   #4

Windows 7 Ultimate x64 SP1

Yes, you highlight the rows and columns of your data, then sort by the column you want.

You should check out the following links.

Sort data in a range or table - Excel -
Excel Sorting Data Basics
My System SpecsSystem Spec
22 Jul 2012   #5


Thanks for the additional info...I'm reading about it now...just wanted to let you know I got your message
My System SpecsSystem Spec
22 Jul 2012   #6


WORKED! Thank you so very much!

My System SpecsSystem Spec
22 Jul 2012   #7

Windows 7 Ultimate x64 SP1

You're welcome.
My System SpecsSystem Spec
22 Jul 2012   #8


I just never found the right area to explain how to do it in my own searching. This will help me TREMENDOUSLY because I'm building a website and I'll be needing to do these sorts on hundreds of Excel files!

Have a great night, and again, thanks so much for such a QUICK reply!

My System SpecsSystem Spec

 Re: EXCEL- resorting rows so they each relate to original rows

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