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Windows 7: Gmail and outlook (2010) PST file size

23 Aug 2012   #1
smsff7

Windows 7 Pro X64
 
 
Gmail and outlook (2010) PST file size

I have three email accounts with gmail connected to outlook 2010. Sadly the PST file contains all the emails from my email addresses and since I hate deleting emails the PST files are huge. Is there a way to set up outlook so it only goes back X ammount of time for storing email on my system and have some other way to access anything older?

Right now I have 10 GB's of files on my laptop and I am sure my desktop to. So I would much rather shrink that down as much as possible, if not then I can move the files to a none OS HDD, but with my laptop at least hard drive space is somewhat limited.


My System SpecsSystem Spec
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23 Aug 2012   #2
Irene

Windows 7 Home Premium 64bit
 
 

Maybe the auto archive feature would help:
Description of the Auto Archive feature in Outlook 2007 and in Outlook 2003

P.S. It also refers to Outlook 2010.
My System SpecsSystem Spec
25 Aug 2012   #3
smsff7

Windows 7 Pro X64
 
 

Correct me if I am wrong, but it looks as that will will still keep the gigs of data on my HDD, but in a separate PST folder. What I want is to only have the emails up to a point and then no more. I want to clear off my HDD of messages over a few months, but keep them on gmail.
My System SpecsSystem Spec
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26 Aug 2012   #4
Irene

Windows 7 Home Premium 64bit
 
 

You can manage the settings of the auto-archive folder to delete old after a certain period:
How to Manage AutoArchive in Outlook 2010 - How-To Geek
My System SpecsSystem Spec
02 Sep 2012   #5
RandyD123

Win7 x64
 
 

What you might do is set up Outlook to use POP3 instead of IMAP. When you do that all mail from G-Mail will stay on the GMail server and you can delete what ever you want from your local Outlook .PST file. I've been doing it this way for years and my .PST file is very small (14MB)
My System SpecsSystem Spec
04 Sep 2012   #6
Marshalhubs

Windows 7
 
 

Quote   Quote: Originally Posted by smsff7 View Post
I have three email accounts with gmail connected to outlook 2010. Sadly the PST file contains all the emails from my email addresses and since I hate deleting emails the PST files are huge. Is there a way to set up outlook so it only goes back X ammount of time for storing email on my system and have some other way to access anything older?

Right now I have 10 GB's of files on my laptop and I am sure my desktop to. So I would much rather shrink that down as much as possible, if not then I can move the files to a none OS HDD, but with my laptop at least hard drive space is somewhat limited.
Hi,

According to my understanding your main problem is huge size of Outlook PST file data that is 10 GB. In such case it is advisable to compress your PST file so that you can overcome the problem of PST file size. You can do it yourself by following the steps available on Microsoft Support. Visit to:How to compact PST and OST files to eliminate deleted item space in Outlook
My System SpecsSystem Spec
04 Sep 2012   #7
ashleyg

Windows 7 Professional x64, SP1
 
 

@Marshalhubs

Excellent advice! and should be done whenever you do any significant purging of emails.
I'm sure people will see a huge reduction in their .pst file sizes immediately after doing this.
My System SpecsSystem Spec
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 Gmail and outlook (2010) PST file size




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