Windows 7 Forums

Welcome to Windows 7 Forums. Our forum is dedicated to helping you find support and solutions for any problems regarding your Windows 7 PC be it Dell, HP, Acer, Asus or a custom build. We also provide an extensive Windows 7 tutorial section that covers a wide range of tips and tricks.


Windows 7: Outlook 2007 Multiple Personal Folders


24 Oct 2012   #1

32 Pro
 
 
Outlook 2007 Multiple Personal Folders

Here are the issues with a new installation of Office Outlook 2007.
After the IMAP install I went into tools > options > mail setup > email accounts > datafiles > add > office outlook pst

and the folders and files with the account populated their respective areas.
However I ended up with multiple personal folders.
I have one personal folder above the mail.ourserver.com and three personal folders below the imap mail.ourserver.com

I am tempted to copy the files (inbox, sent, and so forth) from the lower three personal folders into the first listed personal folder – and then delete those three personal folders leaving one personal folder.

Second: on the imap mail.ourserver.com ‘sent’ are all the older sents however on the first listed personal folder in that ‘sent’ box are the current sends? That I cannot figure out….

And lastly I have four ‘Contacts’ that I incorporated using tools/options….
The first three contact folders were old contacts used as historical reference.
The forth contract folder I named ‘Contacts 2012’. Though I added the four pst contact folders the Contact 2012 is not listed, and I cannot locate it. However, if I compose an email and bring down from the contact list – there is listed Contact 2012 – and then I can add the recipient.

I have a scrambled Outlook 2007 and manage with difficulty maneuvering through the hierarchy however having everything in logical territories would be advantages. A singular personal folder, the imap mail folder, and the current contacts all accessible.

Thanks for any help to untangle Outlook 2007.

Chuck



My System SpecsSystem Spec
.

24 Oct 2012   #2

32bit: XP, Win7 H.P. / 64bit: 2008R2, Win7 Pro, Ultimate / Several flavors of Linux
 
 

Hello Chuck -

An expanded folder screen shot would help me understand your issue.

Regards,
GEWB
My System SpecsSystem Spec
24 Oct 2012   #3

32 Pro
 
 
Screen Shot Attached

Here's an upload, thanks....


Attached Files
File Type: pdf ALT_1024_2012.pdf (137.5 KB, 24 views)
My System SpecsSystem Spec
.


24 Oct 2012   #4

32bit: XP, Win7 H.P. / 64bit: 2008R2, Win7 Pro, Ultimate / Several flavors of Linux
 
 

Hello Chuck -

Hmm, could use some organization.

Try drawing a layout of what you WANT to have and add side bar notations as to what in included from the current arrangement.

Search your hard drive for all PST files and make a list. Also decide what you really need to access on a daily basis - and no, "everything" is not a good answer.

Once those are done we can look at how to construct the desired mapping.

Regards,
GEWB
My System SpecsSystem Spec
25 Oct 2012   #5

Windows 7
 
 

HiChuck,

As you have shared screen-shot, this problem occurs due to multiple PST files, So you can solve this issue by select one PST which are mostly used. If you need other PST item than you can do by export and import option from Tool menu. It is good practice to use one PST file in outlook.
My System SpecsSystem Spec
26 Oct 2012   #6

32 Pro
 
 

I read one pst ; however, what I did was break down folders into logical arenas ; example 'a-d.pst e-h.pst' and so forth. Thus I have mulitple pst's because I have perhaps 20GB email. This is all business/client stuff. The is the results of migrating out of OE6 2GB limit long ago. I can see merging several pst's into one pst however it would be a massive size. Is that how it is done in Outlook 2007 - create one large pst? Thanks
My System SpecsSystem Spec
26 Oct 2012   #7

32bit: XP, Win7 H.P. / 64bit: 2008R2, Win7 Pro, Ultimate / Several flavors of Linux
 
 

There is nothing wrong with have multiple PST files - I have about a over a dozen of them totally 32GB. I did that to organize them based on business needs. I name each so it is easy to identify the contents. I have a separate folder on the hard drive where I store all of the folders which makes it easy to locate them.

Regards,
GEWB
My System SpecsSystem Spec
27 Oct 2012   #8

32 Pro
 
 


Here’s what happened: replaced the old hard drive running Xp and Outlook 2003 with a new hard drive running Windows 7 Pro and Outlook 2007. I had the Psts stored on E Drive.

I now have four personal folders. I am attempting to figure out which personal folder to keep – and remove the other three after I copy any relevant content from the extra personal folders into the default personal folder. I discovered I am unable to delete personal folders within Outlooks.

I have included easy viewable Pdf’s to review. One shows 3 personal folders on E drive and then another personal folder on C~default. Should I delete the personal folders on E drive and keep the default on C drive?

I then notice I have identical contacts associated with the personal folders.
If I delete from E drive the personal folders will the put the contacts into
The remaining default personal folder?


Thanks

Capture1.pdf

Capture2.pdf

pesonal folders1.pdf


My System SpecsSystem Spec
30 Oct 2012   #9

32bit: XP, Win7 H.P. / 64bit: 2008R2, Win7 Pro, Ultimate / Several flavors of Linux
 
 

You can keep any wherever you wish. Not sure about the contacts (I never had to deal with that situation).

egards,
GEWB
My System SpecsSystem Spec
Reply

 Outlook 2007 Multiple Personal Folders




Thread Tools



Similar help and support threads for2: Outlook 2007 Multiple Personal Folders
Thread Forum
Getting Rid Of Personal Folders In Outlook 2007 Microsoft Office
Recover Deleted Outlook 2007 Archive Sub-Folders Microsoft Office
Outlook 2007 duplicate personal and sub folders Microsoft Office
Outlook 2010 - How do you merge personal folders to an email account? Microsoft Office

Our Sites

Site Links

About Us

Find Us

Windows 7 Forums is an independent web site and has not been authorized, sponsored, or otherwise approved by Microsoft Corporation. "Windows 7" and related materials are trademarks of Microsoft Corp.

© Designer Media Ltd

All times are GMT -5. The time now is 10:36 PM.
Twitter Facebook Google+



Windows 7 Forums

Seven Forums Android App Seven Forums IOS App
  

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33