Word 2010 - Styles Ribbon Behaviour When Saving Protected Doc/Dot


  1. Posts : 5
    Windows 7 32bit
       #1

    Word 2010 - Styles Ribbon Behaviour When Saving Protected Doc/Dot


    Open a new document.
    Create 2 text boxes
    Link them
    Enter some text

    All the while it is possible to use the Styles ribbon to change the formatting in the text boxes.

    Now Restrict Formatting and Editing by
    Formatting restrictions -> Limit formatting to a selection of styles

    Editing Restrictions -> Allow only No Change (Read only)

    Select entered text

    Exceptions -> Groups Everyone

    Start Enforcement - Click Yes, Start Enforcing Protection and enter password

    It is still possible to use the Styles ribbon to change the formatting in the text boxes.

    Now save the document

    The Styles ribbon grays out and it is no longer possible to use the Styles ribbon to change the formatting in the text boxes.

    Even if you close and re-open the document or break the link the Styles ribbon stays grayed out.

    If you Stop and Start protection the Styles ribbon is no longer grayed out and if there is a legacy textbox within the document by clicking it the Styles ribbon is no longer grayed out.

    Please can someone explain what is the issue and a way round it.

    WIndows 7 64bit

    Many Thanks
      My Computer


  2. Posts : 934
    Windows 8.1 ; Windows 7 x86 (Dec2008-Jan2013)
       #2

    By "a way around it”, you mean you would like to be able to edit styles after you reopen your document? What is your goal?
      My Computer


  3. Posts : 5
    Windows 7 32bit
    Thread Starter
       #3

    I have a protected macro document that gathers some information from configuration files eg name, class, subject. This is achieved using VBA - so far so good.
    There is one part of the document excluded from protection where staff can input work covered - this is 2 text boxes linked together.
    In completing this section staff need to be able to format using normal, bullets and bold styles before it is copied to another template document using VBA.
    The copying and subsequent stages all work fine - it is just the formatting that is an issue. While I could put a dummy legacy control on the document you can be sure that someone will put data into it which will get printed on the final report
      My Computer


  4. Posts : 5
    Windows 7 32bit
    Thread Starter
       #4

    I have attached a document that shows the issue.

    1. Open the document using Word 2010
    2. Enter some text into the text box (linked to flow from lh to rh)
    2. Check if Styles are available from ribbon or 'grayed out'
    3. If 'grayed out' click where indicated.
    4. Styles are now available from ribbon

    I have found a work around by inserting the legacy control on the first line - the cursor defaults to that position. However, it is a work around and doesn't explain the behaviour and I prefer positive action rather than relying on default and of course someone could enter a character which would print out.
    Word 2010 - Styles Ribbon Behaviour When Saving Protected Doc/Dot Attached Files
      My Computer


  5. Posts : 934
    Windows 8.1 ; Windows 7 x86 (Dec2008-Jan2013)
       #5

    Okay, I have tried that out. Same issues with Office 2013.

    May be Microsoft thinks that once you use a textbox, there might not be a lot of style changing when document is protected. I do not have another explanation

    Why don't you try other ways to create the same thing?
    Like one cell table with text divided into two columns? (You would have to dig out that function from ribbon customization menu. It is under All commands and is called "Columns")
    I have tried, it works out of the box! No need for any dummy controls.
      My Computer


  6. Posts : 5
    Windows 7 32bit
    Thread Starter
       #6

    Many Thanks, Neutron16.
    It would appear that in Word 2010 you cannot put columns into a cell, at least, I have not been able to do it successfully.
      My Computer


  7. Posts : 934
    Windows 8.1 ; Windows 7 x86 (Dec2008-Jan2013)
       #7

    Two column text was not invented in Office 2013, that is for sure.
    Could you split text into two columns first, then create one cell table. And only after that put place that text into the table?
      My Computer


  8. Posts : 5
    Windows 7 32bit
    Thread Starter
       #8

    I've given it a try but no can do. All that happens is 2 columns are created and the cell ends up in one of them rather than the other way round.
      My Computer


 

  Related Discussions
Our Sites
Site Links
About Us
Windows 7 Forums is an independent web site and has not been authorized, sponsored, or otherwise approved by Microsoft Corporation. "Windows 7" and related materials are trademarks of Microsoft Corp.

© Designer Media Ltd
All times are GMT -5. The time now is 02:54.
Find Us