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Windows 7: Automating a Word Document Index

08 Aug 2015   #1
iang5184

Windows 7 Ultimate x32
 
 
Automating a Word Document Index

Hi Everyone,

I'd be very grateful if someone would let me know if it is possible to "automate" an index in a Word 2007 document please.

By this I mean that any user, having selected a Title or Subject in the Index, can somehow click the adjacent page number, and be whisked away to that page immediately.

I realise there is a "Go To Page" function in Word, but the potential readers of this document have virtually no Word skills at all.

Many thanks,

Ian


My System SpecsSystem Spec
.
08 Aug 2015   #2
paul1149

Linux Lite 2.8 x64 (full-featured, fast, rock-solid)
 
 

I think you want to create a Table of Contents. I don't have Word in front of me, but it may be under Insert / Table. There are options to make it clickable, or ctrl-clickable. Usually it is keyed to Heading Styles, but you can key it to anything, including manual entries.
My System SpecsSystem Spec
08 Aug 2015   #3
GEWB

Linux (Mint is primary) / XP, Win7 Home / Win7 Pro, Ultimate / Win8.1 / Win10 archived VM
 
 

No way to automate an index in MS Word. You could use a concordance file but you may want to rethink your documentation delivery. If you distributed documents as HTML based then use a program like RoboHelp or Flare - both can create indices (which you could then hyperlink as internal bookmarks).

Regards,
GEWB
My System SpecsSystem Spec
.

08 Aug 2015   #4
Lady Fitzgerald

Win 7 Ultimate 64 bit
 
 

Click on Word Help (the little blue dot on the upper right with the question mark in it), type in Table of Contents, then hit Enter. It's bit lengthy to read but what you will want to create is an Online Document Table of Contents.
My System SpecsSystem Spec
09 Aug 2015   #5
iang5184

Windows 7 Ultimate x32
 
 

Quote   Quote: Originally Posted by GEWB View Post
No way to automate an index in MS Word. You could use a concordance file but you may want to rethink your documentation delivery. If you distributed documents as HTML based then use a program like RoboHelp or Flare - both can create indices (which you could then hyperlink as internal bookmarks).

Regards,
GEWB
Hi GEWB,

Thanks for the suggestion about Robo etc., but at 950.00 plus it is not even an option.

Thanks,

Ian
My System SpecsSystem Spec
09 Aug 2015   #6
iang5184

Windows 7 Ultimate x32
 
 

Quote   Quote: Originally Posted by paul1149 View Post
I think you want to create a Table of Contents. I don't have Word in front of me, but it may be under Insert / Table. There are options to make it clickable, or ctrl-clickable. Usually it is keyed to Heading Styles, but you can key it to anything, including manual entries.

Hi Paul 1149,

Thanks for your response but, just as in the case of an Index, the TOC would not provide a facility for automatically transferring to a specific page following a topic selection.

Regards,

Ian
My System SpecsSystem Spec
09 Aug 2015   #7
iang5184

Windows 7 Ultimate x32
 
 

Quote   Quote: Originally Posted by Lady Fitzgerald View Post
Click on Word Help (the little blue dot on the upper right with the question mark in it), type in Table of Contents, then hit Enter. It's bit lengthy to read but what you will want to create is an Online Document Table of Contents.
Hi Lady Fitzgerald, and thanks for your response.

Unfortunately, as with an Index, a TOC does not provide for automatic transfer to the chosen subject/title.

Regards,

Ian
My System SpecsSystem Spec
09 Aug 2015   #8
Lady Fitzgerald

Win 7 Ultimate 64 bit
 
 

Quote   Quote: Originally Posted by iang5184 View Post
Quote   Quote: Originally Posted by Lady Fitzgerald View Post
Click on Word Help (the little blue dot on the upper right with the question mark in it), type in Table of Contents, then hit Enter. It's bit lengthy to read but what you will want to create is an Online Document Table of Contents.
Hi Lady Fitzgerald, and thanks for your response.

Unfortunately, as with an Index, a TOC does not provide for automatic transfer to the chosen subject/title.

Regards,

Ian
Did you read what I told you to read? This sounds like what you want:

Online document For a document that readers will read online in Word, you can format the entries in the table of contents as hyperlinks, so that readers can go to a heading by clicking its entry in the table of contents.
My System SpecsSystem Spec
09 Aug 2015   #9
paul1149

Linux Lite 2.8 x64 (full-featured, fast, rock-solid)
 
 

You are not reading my or LF's responses here very carefully.
My System SpecsSystem Spec
09 Aug 2015   #10
iang5184

Windows 7 Ultimate x32
 
 

Quote   Quote: Originally Posted by Lady Fitzgerald View Post
Quote   Quote: Originally Posted by iang5184 View Post
Quote   Quote: Originally Posted by Lady Fitzgerald View Post
Click on Word Help (the little blue dot on the upper right with the question mark in it), type in Table of Contents, then hit Enter. It's bit lengthy to read but what you will want to create is an Online Document Table of Contents.
Hi Lady Fitzgerald, and thanks for your response.

Unfortunately, as with an Index, a TOC does not provide for automatic transfer to the chosen subject/title.

Regards,

Ian
Did you read what I told you to read? This sounds like what you want:

Online document For a document that readers will read online in Word, you can format the entries in the table of contents as hyperlinks, so that readers can go to a heading by clicking its entry in the table of contents.
Hi Lady Fitzgerald,

Thank you. I do understand that virtually anything online is capable of utilising hyperlinks, but the document(s) in question will not be available on-line.

Had the targeted recipient(s) the ability to browse on-line in this way, the use of the already existing "Go to page number" option in Word would have been a ready made solution.

Thank you anyway,

Ian
My System SpecsSystem Spec
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