Automating a Word Document Index

Page 1 of 3 123 LastLast

  1. Posts : 21
    Windows 7 Ultimate x32
       #1

    Automating a Word Document Index


    Hi Everyone,

    I'd be very grateful if someone would let me know if it is possible to "automate" an index in a Word 2007 document please.

    By this I mean that any user, having selected a Title or Subject in the Index, can somehow click the adjacent page number, and be whisked away to that page immediately.

    I realise there is a "Go To Page" function in Word, but the potential readers of this document have virtually no Word skills at all.

    Many thanks,

    Ian
      My Computer


  2. Posts : 1,025
    Linux Lite 3.2 x64; Windows 7, 8.1
       #2

    I think you want to create a Table of Contents. I don't have Word in front of me, but it may be under Insert / Table. There are options to make it clickable, or ctrl-clickable. Usually it is keyed to Heading Styles, but you can key it to anything, including manual entries.
      My Computer


  3. Posts : 1,030
    Linux Mint / XP / Win7 Home, Pro, Ultimate / Win8.1 / Win10
       #3

    No way to automate an index in MS Word. You could use a concordance file but you may want to rethink your documentation delivery. If you distributed documents as HTML based then use a program like RoboHelp or Flare - both can create indices (which you could then hyperlink as internal bookmarks).

    Regards,
    GEWB
      My Computer


  4. Posts : 9,600
    Win 7 Ultimate 64 bit
       #4

    Click on Word Help (the little blue dot on the upper right with the question mark in it), type in Table of Contents, then hit Enter. It's bit lengthy to read but what you will want to create is an Online Document Table of Contents.
      My Computer


  5. Posts : 21
    Windows 7 Ultimate x32
    Thread Starter
       #5

    GEWB said:
    No way to automate an index in MS Word. You could use a concordance file but you may want to rethink your documentation delivery. If you distributed documents as HTML based then use a program like RoboHelp or Flare - both can create indices (which you could then hyperlink as internal bookmarks).

    Regards,
    GEWB
    Hi GEWB,

    Thanks for the suggestion about Robo etc., but at £950.00 plus it is not even an option.

    Thanks,

    Ian
      My Computer


  6. Posts : 21
    Windows 7 Ultimate x32
    Thread Starter
       #6

    paul1149 said:
    I think you want to create a Table of Contents. I don't have Word in front of me, but it may be under Insert / Table. There are options to make it clickable, or ctrl-clickable. Usually it is keyed to Heading Styles, but you can key it to anything, including manual entries.

    Hi Paul 1149,

    Thanks for your response but, just as in the case of an Index, the TOC would not provide a facility for automatically transferring to a specific page following a topic selection.

    Regards,

    Ian
      My Computer


  7. Posts : 21
    Windows 7 Ultimate x32
    Thread Starter
       #7

    Lady Fitzgerald said:
    Click on Word Help (the little blue dot on the upper right with the question mark in it), type in Table of Contents, then hit Enter. It's bit lengthy to read but what you will want to create is an Online Document Table of Contents.
    Hi Lady Fitzgerald, and thanks for your response.

    Unfortunately, as with an Index, a TOC does not provide for automatic transfer to the chosen subject/title.

    Regards,

    Ian
      My Computer


  8. Posts : 9,600
    Win 7 Ultimate 64 bit
       #8

    iang5184 said:
    Lady Fitzgerald said:
    Click on Word Help (the little blue dot on the upper right with the question mark in it), type in Table of Contents, then hit Enter. It's bit lengthy to read but what you will want to create is an Online Document Table of Contents.
    Hi Lady Fitzgerald, and thanks for your response.

    Unfortunately, as with an Index, a TOC does not provide for automatic transfer to the chosen subject/title.

    Regards,

    Ian
    Did you read what I told you to read? This sounds like what you want:

    Online document For a document that readers will read online in Word, you can format the entries in the table of contents as hyperlinks, so that readers can go to a heading by clicking its entry in the table of contents.
      My Computer


  9. Posts : 1,025
    Linux Lite 3.2 x64; Windows 7, 8.1
       #9

    You are not reading my or LF's responses here very carefully.
      My Computer


  10. Posts : 21
    Windows 7 Ultimate x32
    Thread Starter
       #10

    Lady Fitzgerald said:
    iang5184 said:
    Lady Fitzgerald said:
    Click on Word Help (the little blue dot on the upper right with the question mark in it), type in Table of Contents, then hit Enter. It's bit lengthy to read but what you will want to create is an Online Document Table of Contents.
    Hi Lady Fitzgerald, and thanks for your response.

    Unfortunately, as with an Index, a TOC does not provide for automatic transfer to the chosen subject/title.

    Regards,

    Ian
    Did you read what I told you to read? This sounds like what you want:

    Online document For a document that readers will read online in Word, you can format the entries in the table of contents as hyperlinks, so that readers can go to a heading by clicking its entry in the table of contents.
    Hi Lady Fitzgerald,

    Thank you. I do understand that virtually anything online is capable of utilising hyperlinks, but the document(s) in question will not be available on-line.

    Had the targeted recipient(s) the ability to browse on-line in this way, the use of the already existing "Go to page number" option in Word would have been a ready made solution.

    Thank you anyway,

    Ian
      My Computer


 
Page 1 of 3 123 LastLast

  Related Discussions
Our Sites
Site Links
About Us
Windows 7 Forums is an independent web site and has not been authorized, sponsored, or otherwise approved by Microsoft Corporation. "Windows 7" and related materials are trademarks of Microsoft Corp.

© Designer Media Ltd
All times are GMT -5. The time now is 00:55.
Find Us