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Windows 7: How to format table for text but also add columns

09 Oct 2015   #1
trinaz

Windows 7 Pro 64bit SP1
 
 
How to format table for text but also add columns

Word 2003
Trying to set up a two column table...in the left main column is text...in the right small column are $ amounts corresponding to the right text column.

I can not figure out how to get the right column to line up evenly with the left...seems to be a double space in the right column always when I hit return return. Attached jpg shows the issue.

Thanks...TiminAz




Attached Thumbnails
How to format table for text but also add columns-table.jpg  
My System SpecsSystem Spec
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09 Oct 2015   #2
Ranger4

Windows 7 Home Premium 64 bit sp1
 
 

You need to set up the table so that each row has it's own cells. Trying to do it within just 2 cells makes it difficult as you have to use the enter key within the cell to move the cursor down, then you have to click back into the first cell to start the next entry. Whereas if you have a new cells for each row you can use the Tab Key to move to the next entry & then tab across to the dollar cell & use the enter key within that cell to line up the dollar amount. When you have entered the dollar amount hitting the Tab Key will start a new set of cells ready for entry.

You can use the enter key to move the entry in you dollar cell so that it lines up with the bottom row of the text. Just put the cursor in the cell & press the enter key.

Use the text alignment in the dollar cell so that the amounts are justified to the right & they should all line up.
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09 Oct 2015   #3
trinaz

Windows 7 Pro 64bit SP1
 
 

Quote   Quote: Originally Posted by Ranger4 View Post
You need to set up the table so that each row has it's own cells. Trying to do it within just 2 cells makes it difficult as you have to use the enter key within the cell to move the cursor down, then you have to click back into the first cell to start the next entry. Whereas if you have a new cells for each row you can use the Tab Key to move to the next entry & then tab across to the dollar cell & use the enter key within that cell to line up the dollar amount. When you have entered the dollar amount hitting the Tab Key will start a new set of cells ready for entry.

You can use the enter key to move the entry in you dollar cell so that it lines up with the bottom row of the text. Just put the cursor in the cell & press the enter key.

Use the text alignment in the dollar cell so that the amounts are justified to the right & they should all line up.
Thanks...I figured it was something like that but have hardly ever worked with Word Tables...one other thing...in the second column - $ column...there will be many many entries per horizontal cell item...is it possible to have Word calculate the total value of all the individualize $ cells at the end/bottom of the table ?
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09 Oct 2015   #4
Ranger4

Windows 7 Home Premium 64 bit sp1
 
 

Yes you can total a column of numbers. I use Word 2013 so I am not really familiar with Word 2003 & how to total a column of figures, but you could refer to the help files for assistance.
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09 Oct 2015   #5
MoxieMomma

OEM Windows 7 Ult (x64) SP1
 
 

Hi, @trinaz:

I don't use Office 2003, either.

But, in addition to @Ranger4's excellent advice, it might be easier to use Excel?
It is perhaps better suited to using the "formulas" to which you refer, e.g. totaling up the numbers in a column.

<just a thought>

Cheers,

MM
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09 Oct 2015   #6
Ranger4

Windows 7 Home Premium 64 bit sp1
 
 

That is good advice MoxieMomma as Excel would be the best choice for this situation. Of course it is possible the OP doesn't have Excel & is using Word instead.
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10 Oct 2015   #7
ThrashZone

Win-7-Pro64bit 7-H-Prem-64bit
 
 

Hi,
Look at your paragraph settings
Enter key will leave a double space if it's set to do so.

Indents and spacing/ Check Don't add space between paragraphs of the same style.
Highlight the existing text then access the settings to change it live.
You can also highlight all the existing cells and do the same settings changes.

On another note although you have two columns you also need additional horizontal rows for each separate line to keep prices lined up with each new paragraph
You can add them by going to Insert new row under when at the end of a sentence..
Or pre-make a few then use the Tab key to switch to then or simply click inside the different cells.
My System SpecsSystem Spec
10 Oct 2015   #8
ThrashZone

Win-7-Pro64bit 7-H-Prem-64bit
 
 

Here's an example of what it should look like not using Excel for such a simple doc with cells,
This will keep everything lined up properly but price will always be lined up with the first sentence of the paragraph cell
Attachment 373333
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