deleting gmail emails from outlook 2010 folder

tapuz · Jan 3, 2010

in outlook 2010, i understand one can use a gmail account without actually opening up the gmail account, that is he can run the account from outlook, does that mean one can delete messages also, just like a regular account.
when i try to delete a message, it deletes it from the inbox of that gmail account in outlook 2010, but under the gmail folder it updates itself, and downloads it again, even after i delete it from the gmail folder also.

thanks.

mitchell64 · Jan 4, 2010

Hallo tapuz, you may have to sign into your gmail account and delete all your old messages.
From there select settings in the top RH corner
Then select Forwarding & pop/imap tab
In the pop download column go to option 2 and in the drop down box select delete gmails copy
Then select save changes.
This will stop gmail saving a copy once Outlook has downloaded it to your computer.
I hope this solves your problem, if not post back

tapuz · Jan 4, 2010

mitchell64 thanks for the tip, my problem is, i do not necessarily want to delete every gmail from the server, just the ones i choose, i understood that in 2010 one can control this directly from outlook 2010. maybe it was a missunderstanding.
your tip is true for 2007 & 2003 also, am i right ?

mitchell64 · Jan 4, 2010

tapuz said:
mitchell64 thanks for the tip, my problem is, i do not necessarily want to delete every gmail from the server, just the ones i choose, i understood that in 2010 one can control this directly from outlook 2010. maybe it was a missunderstanding.
your tip is true for 2007 & 2003 also, am i right ?

Oh ok my apologies, what you are asking is a bit out of my knowledge base but i am sure someone else will be along to assist you

best wishes

z3r010 · Jan 4, 2010

tapuz said:
in outlook 2010, i understand one can use a gmail account without actually opening up the gmail account, that is he can run the account from outlook, does that mean one can delete messages also, just like a regular account.
when i try to delete a message, it deletes it from the inbox of that gmail account in outlook 2010, but under the gmail folder it updates itself, and downloads it again, even after i delete it from the gmail folder also.

thanks.

You need to set the account up as IMAP rather than POP3 to get this functionality.

tapuz · Jan 4, 2010

z3r010:
i already did that, in outlook and in gmail settings, maybe i skipped something ?

none · Jan 6, 2010

hi tapuz

check this howto

Use Gmail IMAP in Microsoft Outlook 2007 :: the How-To Geek

"Use Gmail IMAP in Microsoft Outlook 2007 :: the How-To Geek"

tapuz · Jan 6, 2010

none:
thanks alot, it helped me learn more about the topic, but i still cannot delete the emails from my gmail account through outlook, everytime outlook syncronizes with gmail, they return.

zay · Jan 7, 2010

When you setup gmail in your outlook, did you do it manually or let outlook set it up? can you post your settings from the advanced options for deleted items. What folder did you tell outlook to move the deleted items on the server to? When you check the settings, make sure you select trash as the folder to move the deleted items to. let me know if you need help finding your settings in outlook.

tapuz · Jan 7, 2010

zay:
it almost worked, you were right that i used automatic setup, so i switched it to trash, and it did not reapear in the inbox folder, but when i deleted the files from the trash bin, it reappeared in the gmail - all mail folder, am i missiing something ?

zay · Jan 7, 2010

Double check your imap settings in Gmail. Worse case scenario, I would remove the account from outlook, then set it up again.

none · Jan 7, 2010

hey tapuz

here's two links with further info

Deleting IMAP messages - Gmail Help

What is 'All Mail'? - Gmail Help

make sure you set your "trash" folder to the gmail "Bin" [see attached image]

how to set your bin I explained here

http://www.sevenforums.com/microsof...-2010-imap-delete-does-delete.html#post489867

now upon emptying the "Bin" the "All Mail" folder is being syncronised

cheers

chippy1 · Aug 22, 2011

I have win 2010 outlook; on the left side under Outlook Data File>Inbox, (does not show any received mail> Drafts,> Sent, etc; the sent folder does not show any emails that I have sent, deleted emails go to my gmail Trash folder, and do not appear in the Deleted folder under the Data File
Then under that my gmail address > Inbox, Gmail > Junk Mail etc, there is no Deleted folder.
I would like to strighten this up, how can I get rid of this redundence and have deleted emails get into my Outlook, Sent emails get into the Sent folder and have just one set of folders?

seth500 · Aug 22, 2011

Here a look at my gmail settings note that the setting to wait for the client to update gmail is selected:
That way outlook has the power to move and delete and place the mail wherever you want it from outlook:

Irene · Aug 23, 2011

tapuz said:
zay:
it almost worked, you were right that i used automatic setup, so i switched it to trash, and it did not reapear in the inbox folder, but when i deleted the files from the trash bin, it reappeared in the gmail - all mail folder, am i missiing something ?

tapuz, the following information in this link from Gmail might explain things:
How do actions sync in IMAP? - Gmail Help

Irene · Aug 23, 2011

chippy1 said:
I have win 2010 outlook; on the left side under Outlook Data File>Inbox, (does not show any received mail> Drafts,> Sent, etc; the sent folder does not show any emails that I have sent, deleted emails go to my gmail Trash folder, and do not appear in the Deleted folder under the Data File
Then under that my gmail address > Inbox, Gmail > Junk Mail etc, there is no Deleted folder.
I would like to strighten this up, how can I get rid of this redundence and have deleted emails get into my Outlook, Sent emails get into the Sent folder and have just one set of folders?

Hello Chippy1, welcome to the forum.

Would you please start a new thread for your question, then we can begin to help.

chippy1 · Nov 13, 2011

how do i start a new thread?

koolkat77 · Nov 13, 2011

chippy1 said:
how do i start a new thread?

on the left corner you will see a box that says start a new thread like this

chippy1 · Nov 14, 2011

sorry, i do not see that image on my screen

Irene · Nov 15, 2011

Return to the Microsoft Office Main Menu, then you will see the New Thread button on the top left-hand side.

deleting gmail emails from outlook 2010 folder

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