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Windows 7: How to save & move Outlook settings, etc.?

12 May 2010   #1

Microsoft Windows 7 Home Premium 32-bit 7601 Multiprocessor Free Service Pack 1
How to save & move Outlook settings, etc.?

Hello everyone,

I recently had an incident with Outlook that caused me to lose my email account settings. Although I moved the Outlook.PST folder "correctly" -- if there is such a way -- it still would not access my email accounts, so I had to delete them and set them up again.

Is there a way to save all the Outlook information that is not in the PST file? I want to do this so that if I ever have to reinstall Outlook, not only will I have my PST file backed up, I will have the settings as well. These include not only the email accounts, but all of the customization options also. If so, how, and if not, why?


My System SpecsSystem Spec
12 May 2010   #2

Windows 7 Ultimate (x64) SP1

This might help you...Back up your custom Outlook settings
My System SpecsSystem Spec
12 May 2010   #3

Microsoft Windows 7 Home Premium 32-bit 7601 Multiprocessor Free Service Pack 1
tw33k --


First of all, love the user name and the avatar. Cool! That was a helpful link, but I don't think it applies to more recent versions of Outlook. Either that, or it was for Exchange Server peeps... Because it refers to the <Profile Name>. I have never heard of Outlook individual using Profile Names. Also, it does not tell how to save the email accounts' settings. I did not know where to look for these files, so I went to Windows Explorer, and searched my C: for outcmd.dat, and there was none.

I just cannot fathom that Microsoft makes it so difficult to migrate to other versions, machines, installations, etc. They can't be that lame, can they?

Please let me know if you have other resources. I really appreciate your input!
My System SpecsSystem Spec

12 May 2010   #4

Windows 7 Ultimate (x64) SP1

Did you check both "Roaming" and "Local" folders?
My System SpecsSystem Spec
12 May 2010   #5

Microsoft Windows 7 Home Premium 32-bit 7601 Multiprocessor Free Service Pack 1
No luck...

I just looked in those folders, and there were files there, but not the ones that were identified in the resource. Also, even if I did back up these files, how would I get Outlook to use them? When you install Outlook, ther is some sort of "counter" that "knows" you are starting for the first time and sets everything up for you. It does not even offer to import previous settings, or even the Outlook.pst file. It just boggles my mind that Outlook has been around so long, and there is no way to *easily* move these?

If it were possible, I would just call Microsoft after I buy the Office release version, but I don't think even they would know. I wonder why they make it so difficult?

I do appreciate your efforts! Thanks.
My System SpecsSystem Spec
12 May 2010   #6

Microsoft Windows 7 Home Premium 32-bit 7601 Multiprocessor Free Service Pack 1
Closing comments and desires...

Well, I finally figured out how to get my system to recognize the Macrium Images I previously made, so I am going to restore to a clean system restore I made before I started having problems, then re-do making the Data partition, and moving the files appropriately. So, I am good to go. There are a couple of things that would still help though:

1. A Windows 7 OS save settings/export settings tool which would save the customizations I have made since the clean, stable install;

2. An Outlook settings transfer tool, which would transfer or export the email setups, as well as all of the Outlook Options I have personally configured; and

3. A way to determine what changes I have made to my system since the Macrium Image was created. That way, I can pick and choose which apps I want to reinstall and which ones I do not. I tried going in to the System Restore settings, and it turns out that, when I created the Data partition and moved the files, it turned off the System Restore. Nevertheless, there were many changes made before that, which may have created restore points that I could use to identify the changes that need to be re-made. If there is a 'back door' into the System Restore log, or another system change log, it would be very advantageous to have.

So, if anyone can help me with any of these, I would have the utmost gratitude. Bill2 was kind and diligent enough to locate a superb tool for exporting my Internet Explorer settings, so that will prove most helpful. If I had such a tool for Outlook [2010], and Windows 7 OS settings, I would be ecstatic!

Thanks to all who contributed to my dilemma. I cannot express in words how grateful I am for you sharing your knowledge and insights with me. I will be "awarding rep" later today, after things settle out and I find out which posts I can give the rep to. This forum kind of limits the rep I can spread around, but I will try to give as much credit where it is due.

With utmost appreciation,
My System SpecsSystem Spec
12 May 2010   #7

Windows 10 Pro x64 x2 Windows 10 Enterprise x64, Ubuntu

Hi Antonio - If you are looking at using Outlook 2010 have a look here ....

Outlook 2010 Backup and File Locations

have not checked things out fully myself yet but does look comprehensive
My System SpecsSystem Spec
12 May 2010   #8

Microsoft Windows 7 Home Premium 32-bit 7601 Multiprocessor Free Service Pack 1
Very helpful, except...

Thanks, Nigel!

That information was as helpful as it could be, given this:

"Your accounts are stored in the registry and need to be recreated on the new computer."

I don't mean to sound pompous, but I have had a computer since before there was external storage, and then, it seemed miraculous when the cassette drive storage was introduced. But, still, we have no way of saving our email account setups, and must re-do these each and every time we "restore" Outlook? Is it just me that thinks Microsoft should get its head out of its "cloud" and go back to making the existing apps work?

It's 2010, and this is what we have to show for it? I'm puzzled!
My System SpecsSystem Spec
12 May 2010   #9

Windows 10 Education 64 bit

It was easy to export your account settings in office 2000. I haven't found a way to do it with any version after that though. They are stored somewhere. After setting them up in office 2003 and going to office 2010 I didn't have to do anything. Office 2010 found everything, account settings, rules, and my PST file, even though I had un-installed office 2003. I just went back to office 2003 and it was the same deal, it found all my info even though I had un-installed office 2010. My rules didn't work and I had to clear them out using the outlook.exe /cleanrules command. They probably would have been fine if I hadn't updated them in outlook 2010. I regularly export my PST file and save it to a thumb drive. I export my rules too. It would be nice to be able to export my account settings too though.
My System SpecsSystem Spec
12 May 2010   #10

Microsoft Windows 7 Home Premium 32-bit 7601 Multiprocessor Free Service Pack 1

By chance, I had another posting thread on a different forum of the forums, asking about how to do this for IE. It was Bill2 who recommended BackRex for IE. [He deserves a medal for this find!] Backup Settings, Profile and Customizations - BackRex Software Luckily, they also have a settings saver for Windows OS customizations, as well as Outlook, just not 2010, yet. I do copy my PST file too, but as I learned the hard way, it is just not enough for Outlook.
My System SpecsSystem Spec

 How to save & move Outlook settings, etc.?

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