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Windows 7: How to set Outlook to deliver all IMAP email to Outlook.PST and In Box

13 Jul 2010   #1
juanantoniod

Microsoft Windows 7 Home Premium 32-bit 7601 Multiprocessor Free Service Pack 1
 
 
How to set Outlook to deliver all IMAP email to Outlook.PST and In Box

Hello everyone,

I posted this on the email forum and did not get any replies. I hope that I have better luck getting help here, since this is also an Outlook issue.

The problem is that Outlook wants to deliver IMAP email to a separate PST, not the Outlook.PST, and also puts the email in separate In Boxes.

I first encountered this problem when I set up Outlook 2010, because the automatic configuration of my email accounts (I have 3.) set the server to IMAP instead of POP, which is what I had been using. This would not have been a problem, except that Outlook also created separate PST files and Outlook In Boxes for each account. With POP, I always had all of my email in the same In Box and Outlook.PST, which is what I prefer.


Now, to the present problem. I now have an iPhone, and IMAP is a better way to manage email between 2 devices (my notebook PC and the iPhone). So, the problem is twofold:

How do I set up my new MobileMe IMAP account in Outlook to deliver email to the Outlook.PST file, and in the main In Box?

and

How can I change my present Gmail POP accounts to IMAP and have them also delivered to the Outlook.PST file, and the main In Box?

Your assistance is greatly appreciated and recognized with appropriate "rep".

Thank you for your consideration of my issue.


My System SpecsSystem Spec
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13 Jul 2010   #2
ryo

 
 

My System SpecsSystem Spec
13 Jul 2010   #3
juanantoniod

Microsoft Windows 7 Home Premium 32-bit 7601 Multiprocessor Free Service Pack 1
 
 

ryo,

Thanks for trying to help me. However, I already know how Gmail handles IMAP. What I need to know is how to configure Outlook to handle IMAP email accounts my way. With IMAP accounts, Outlook puts each one in a separate PST file, and I like all of my stuff in the same Outlook.PST, so that I can back it up easier. Also, with separate IMAP accounts, Outlook creates several separate In Boxes. I like reading all my mail from one In Box.

Take good care,
My System SpecsSystem Spec
.

13 Jul 2010   #4
ryo

 
 

hm..if i don't wrong. you can try to use rules on it. so whenever someone send message to you, that's rule you want to setting is from sender to one boxes that's you means and can to backup to the pst folder.
My System SpecsSystem Spec
13 Jul 2010   #5
juanantoniod

Microsoft Windows 7 Home Premium 32-bit 7601 Multiprocessor Free Service Pack 1
 
 

That is definitely more work than I want to do. I want Outlook to be set up to automatically deliver all messages to the same In Box and use the same Outlook.PST. It shouldn't be that hard. Thanks, though.
My System SpecsSystem Spec
13 Jul 2010   #6
ryo

 
 

for now i though is use rules.
but maybe other have software or some idea to set it.
in my opinion..why people always want to use instant?? don't all of the instant ways can run well.
the points is. how it make it solved, even the ways is hard to walk..
My System SpecsSystem Spec
13 Jul 2010   #7
juanantoniod

Microsoft Windows 7 Home Premium 32-bit 7601 Multiprocessor Free Service Pack 1
 
 

ryo,

I appreciate your sentiment, but if there is not an easy way to accomplish this, then I would rather just live with it. I thought that someone would know a way, or at least be able to tell me that there is not a way. I would prefer to hear about a way to just click some settings to change the behavior. That is what I am looking for, an easy solution. Or, if there is none, then I would like confirmation of that. Thanks again,
My System SpecsSystem Spec
13 Jul 2010   #8
ryo

 
 

it's ok.. maybe someone in here have other idea of this. and so do i, if i got idea.. i'll update it.
My System SpecsSystem Spec
14 Jul 2010   #9
clunkfish

Windows 7 Enterprise x64
 
 

I think that the separate PST file arrangement is built in, and that the only way to achieve your goal is to make a rule. It is easy to set up rules - you just want a rule that moves mail that comes into each of your specified accounts to a folder of your choice (e.g. "My Inbox").

If you do this, though, there are a couple of things to watch out for. If you don't permanently delete IMAP mail messages in the default inboxes, they will stay there and will eventually exceed your quota. On the other hand, you will still be able to access them by logging in to your IMAP server from wherever you please.

If you do elect to permanently delete the IMAP messages, they will exist only as locally stored messages on your machine and will not be easily accessible from other devices or computers.

You pays your money....
My System SpecsSystem Spec
14 Jul 2010   #10
juanantoniod

Microsoft Windows 7 Home Premium 32-bit 7601 Multiprocessor Free Service Pack 1
 
 

clunkfish,

Thank you for your helpful, explanative reply. I think that this is more than I want to undertake with Outlook, since I am saying goodbye to my old friend (Outlook) anyway in migrating to iPhone. During this process, I can live with having separate In Boxes. It's too bad Microsoft doesn't have a "virtual mailbox" like iPhone does for all email. That would alleviate this problem. I just thought that if there was an easy fix, I would do it.

Now, for you and anyone else out there in TV land, could you please tell me if there is a way to "convert" the POP accounts in Outlook to IMAP accounts, or must I delete them and re-set them up again?

Thank you again, much appreciation!
My System SpecsSystem Spec
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 How to set Outlook to deliver all IMAP email to Outlook.PST and In Box




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