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Windows 7: How can I grant my guest account access to certain files in explorer?

06 Jun 2013   #1
rcik

32
 
 
How can I grant my guest account access to certain files in explorer?

Hi,

I have recently set up a guest account in an attempt to use it when friends are over/want to watch a few movies. Currently I cannot see any files in explorer when logged in (to either the pre setup guest or a newly created account). I have granted access to select files on my main account, but still cannot see them when I swap logins. Can anyone shed some light on what I am doing wrong?

Thanks,

Richard


My System SpecsSystem Spec
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06 Jun 2013   #2
Kari

Microsoft Community Contributor Award Recipient

 

Hi Rcik, welcome to the Seven Forums.

What you describe is exactly why the Public folders exist. Everything saved under Public (Public Videos, Public Pictures and so on) can be accessed by all users, also the built-in Guest user account.

You can find the Public user folders in C:\Users\Public (default location).

Kari
My System SpecsSystem Spec
06 Jun 2013   #3
rcik

32
 
 

Ok, so if I use the public folders, I would have to copy and paste whatever movies I want at the current time into those folders, using up hard drive space? If that is the case, I would prefer the guest account to have general access to the videos folder, using no extra HD space and saving time moving folders around. Can that work?

Thanks for the quick reply Kari.
My System SpecsSystem Spec
.

06 Jun 2013   #4
Kari

Microsoft Community Contributor Award Recipient

 

Looks like we think differently about this.

I save for instance all my shared videos, recorded TV and such only in Public folders. This way every user including myself can access them without any additional sharing. Any user can open the Videos library which contains that user's personal Videos folder and the Public Videos folder. User will not even see the difference.

I can see no point in saving some of the movies in my personal folders going through additional steps in sharing them. That's why the Public folders exist.
My System SpecsSystem Spec
06 Jun 2013   #5
rcik

32
 
 

Personally I have quite a few gb in movies organised in my user video folder. The thought of having to move or start using public folders, on the occasional chance that my friend would like to watch a movie on my laptop seems a bit too much effort for me. If someone knows how to make a folder available to view from the guest account that would be great.
My System SpecsSystem Spec
06 Jun 2013   #6
Kari

Microsoft Community Contributor Award Recipient

 

Share tab on folder properties.
How can I grant my guest account access to certain files in explorer?-my-videos-properties.png
Don't forget to click the Advanced Sharing button and enable sharing from there.

If it was me I'd simply move the contents of my personal video folder to Public Videos. The Videos library would show them exactly as now but instead of manually sharing individual movies or folders each user could access them.

It's quite funny in fact when Windows has these magnificent built-in features making things so incredibly easy but users still insist doing it in more complicated ways.


My System SpecsSystem Spec
07 Jun 2013   #7
chev65

Windows 7 Ult, Windows 8.1 Pro,
 
 

Quote   Quote: Originally Posted by rcik View Post
Personally I have quite a few gb in movies organised in my user video folder. The thought of having to move or start using public folders, on the occasional chance that my friend would like to watch a movie on my laptop seems a bit too much effort for me. If someone knows how to make a folder available to view from the guest account that would be great.
If you have these movies in the C:>Users>Video's Library, then by default the Public folder location is already included in the Library "first picture" then you would need to enable sharing using the sharing tab for the C:Users>Public folder.

You can move select video folders into the Public folder so they can be viewed by the guest. This doesn't create two copies of the movie, it only moves the link to the movie into the Public folder.

Or if you want the guest account to have full access to all movies in the Video Library then try using the Homegroup style sharing settings, right click a Library folder and choose "Share With">Specific People" choose>Add' then choose "Everyone" from the drop down list, select read/write access as desired etc. "second picture".

This should allow access from the Guest account although I've only tested this with the workgroup machines which aren't included in the Homegroup but it should work with the guest account as well. If not then the Public folders are the best option.


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How can I grant my guest account access to certain files in explorer?-library-videos-public.png How can I grant my guest account access to certain files in explorer?-share-everyone.png 
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 How can I grant my guest account access to certain files in explorer?




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