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Windows 7: Spell Checking Text Boxes with Word


19 Mar 2011   #1

Win7 64
 
 
Spell Checking Text Boxes with Word

MS Word does not spell check text in text boxes only text outside text boxes.

Is there a work-around for this?

I have an 800-page doc with a text box on every page.

Thanks reasoner

My System SpecsSystem Spec
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19 Mar 2011   #2

Windows 7 Ultimate x64
 
 

Which version of word are you using?

When you say it doesn't spell check the text boxes, do you mean as you type or do you mean after clicking on the 'abc' icon or pushing F7 (I think it is F7 for spellcheck).
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19 Mar 2011   #3

Win7 64
 
 

I am using Word 2010

I do not spell check as I write.

When I spell check the entire doc, only text outside text boxes is spell checked.

To spell check a text box, I must insert the cursor in the text box then hit spell check to perform this function.
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19 Mar 2011   #4

Microsoft Community Contributor Award Recipient

Windows 7 SP1, Home Premium, 64-bit
 
 

Guessing:

Save it as a text file.

Open in Word, see if you can then check those particular locations.

If not, resave the text file as Word again and try again. If you find any misspellings, you at least know where they are and can hand-correct your original Word doc.
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19 Mar 2011   #5

Windows 7 64bit home premium
 
 

I have just tried a spell check with some text boxes and normal text and the whole document is checked.
Have you tried to select all then spell check?
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20 Mar 2011   #6

 
 

I have Office 2007, not 2010, so I'm not sure how to fix this problem, but the first thing I would do is to go into Word, Options, Proofing, and look at the "Correct Spelling + Grammar in Word" section. You may have some options there that will control the Spellchecking of the text in the text boxes.
My System SpecsSystem Spec
31 Mar 2011   #7

Win7 64
 
 

thanks for the replies everyone - I've tried all the fixes, none work on my end - must be my version of Word - I am erring on the side of caution and checking each text box

also, this doc is 800+ pages - Word does not like big graphic-intensive docs so I have discovered - can't break it up because it need to see the whole thing

moving ever closer to buying a Mac desktop - haven't had one issue with my Macbook - Windows 7 has been a pain in the ass since day one

back it up

reasoner
My System SpecsSystem Spec
01 Apr 2011   #8

Windows 7 Home Premium x64 SP 1
 
 

Save a piece of the document with text boxes into its own file. Working with this test file, hit Ctrl-a (to select everything). Then run the spell check. Does it cover what's in the boxes?

By the way, in the test document, make sure there are a few intentionally misspelled words. MS Word may actually be spell-checking the text box contents, but if nothing's misspelled, it may seem as if MS Word is ignoring them. Give the check a little time--I think MS Word goes through regular text first, and then it goes back and hits the boxes.
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 Spell Checking Text Boxes with Word




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