Folder and document management in Windows 7

I need assistance in understanding the folder management and library system in Windows 7. I will say at the outset that I am not a techie by any stretch of the imagination so a reply in plain English would be much appreciated as well as some patience with my lack of knowledge !
In Windows XP, folder and document management were simple. You set up a folder within the network structure or library and saved a document to that folder. To retrieve that saved document, you could either go the folder in the network structure and double click on the required document or if in the most recently used, open from that list.
When you saved the amended document with Save As, the system clearly showed the document’s path i.e. for example, C/User name/Folder name/Document name.
All seems different and far more complicated with Windows 7 and it is understanding Windows 7 methodology that I need help with.
The view below of the Libraries network - C\Users\Ruth contains 21 folders and documents re User Ruth:



This view below for User Ruth/My Documents shows 289 documents




1. What are the differences between the above two libraries ?
2. Why do some saved documents appear in both libraries but other documents appear in one library only?
3. Is there a Time lapse between saving a document to one library and it appearing in both libraries ?
4. Taking the Excel document Recordsofpayment14-15 as an example, when using Save As, the first of the two above library displays as the Save path. It is the second library display above where this spreadsheet should be saved. How do I get the second library option to display to save?

Thanks for your help
Paul
27/5/14

PS I have attempted to paste images of the Library network using the Snipping Tool but I cannot get them to show in this post

Hard to understand the problem without pics. Click on Go Advanced and use the Manage Attachments feature.

I have repeated the original post with the screenshots now included.

I need assistance in understanding the folder management and library system in Windows 7. I will say at the outset that I am not a techie by any stretch of the imagination so a reply in plain English would be much appreciated as well as some patience with my lack of knowledge !
In Windows XP, folder and document management were simple. You set up a folder within the network structure or library and saved a document to that folder. To retrieve that saved document, you could either go the folder in the network structure and double click on the required document or if in the most recently used, open from that list.
When you saved the amended document with Save As, the system clearly showed the document’s path i.e. for example, C/User name/Folder name/Document name.
All seems different and far more complicated with Windows 7 and it is understanding Windows 7 methodology that I need help with.
The view below of the Libraries network - C\Users\Ruth contains 21 folders and documents re User Ruth:

Libraries 3Libraries 3.docx


This view below for User Ruth/My Documents shows 289 documents

Libraries 4
Libraries 4.docx

1. What are the differences between the above two libraries ?
2. Why do some saved documents appear in both libraries but other documents appear in one library only?
3. Is there a Time lapse between saving a document to one library and it appearing in both libraries ?
4. Taking the Excel document Recordsofpayment14-15 as an example, when using Save As, the first of the two above library displays as the Save path. It is the second library display above where this spreadsheet should be saved. How do I get the second library option to display to save?

Thanks for your help
Paul

Libraries 3.docx

Libraries 4.docx

Paul, it is much easier to use the snipping tool to mark out the area you want, save to desktop as PNG or JPG, and attach the file to your post. The way you are doing it at present requires the reader to have a modern version of Microsoft Office, or other software that can read Office files, in order to be able to see your attachments.

Attachments now in PDF

Libraries 3.pdf

[ATTACH]31960

Libraries sure are a neat and simple feature!