Windows 7 Forums

Welcome to Windows 7 Forums. Our forum is dedicated to helping you find support and solutions for any problems regarding your Windows 7 PC be it Dell, HP, Acer, Asus or a custom build. We also provide an extensive Windows 7 tutorial section that covers a wide range of tips and tricks.


Windows 7: Controlling Print Jobs

18 Dec 2016   #11
Iambarakath

Windows 7 Enterprise 64 Bit
 
 

Actually, I am the IT Administrator for my company. I do have responsibility to reduce the cost of IT supplies.

It is impossible to monitor all printing jobs every time. So, I decided to find better solution to control it. Above mentioned methods was implemented in one of my friend's office. They observed that they can reduce up to 40- 50% unnecessary printing jobs.

Anyway, Thanks for your wish :-)


My System SpecsSystem Spec
.
18 Dec 2016   #12
Barman58

Windows 10 Pro x64 x2 Windows 10 Enterprise x64, Ubuntu
 
 

What I've done in the past for this type of issue is set up a print server to control all printing in a centralised location, (the excludes certain specialist devices such as A0 Plotters which were always only available to the department that has a need for them, and the budget to use them ).

Various print server hardware and software is available and a google should find a suitable option to meet your control and cost restraints.

From a users point of view it can be set-up so that they print as normal but the system logs everything sent to the printer, and can be set to record User ID, Time, Date, Number of pages, Type and complexity of print, (Indicates the amount of Toner/Ink used).

This can be set-up to produce data on a departmental or individual basis and can work with a Single Print Server or multiples

One of the best "tricks" I used was to add a header sheet to every print job which Identified the owner of the print job in large print to aid people to find their print - The other thing it did was inform everyone collecting prints from the Printer who was printing what and how often, a few strategically placed signs about paper wastage costs and simple peer pressure, did the rest, and wastage quickly fell to levels that saved many times more Paper and Toner than the overhead of printing the header This can be set-up on most work-group type printers for a low cost option

The company needs to audit the consumables used strictly and be fairly draconian in controlling usage (accidental single sided prints being recycled as "Scrap Paper", and Double sided waste as packaging filler Etc) One you know the cost of the wastage you can then add the control measures using that as a guide to budget
My System SpecsSystem Spec
18 Dec 2016   #13
Eric3742

Windows 7 x64
 
 

Quote   Quote: Originally Posted by Iambarakath View Post
Actually, I am the IT Administrator for my company. I do have responsibility to reduce the cost of IT supplies.

It is impossible to monitor all printing jobs every time. So, I decided to find better solution to control it. Above mentioned methods was implemented in one of my friend's office. They observed that they can reduce up to 40- 50% unnecessary printing jobs.

Anyway, Thanks for your wish :-)

The printer ink, especially for several colors, are very expensive that can cost several hundred of dollars.

My previous company printer color ink cost S$800+
This is very high & expensive to maintenance if it is not managed properly.

Being a IT Administrator is not an easy job.

Having to monthly report on the cost of these printer and preventing "rubbish" printing is also not easy.

You are caught in-between and you need to take a firm control on this situation.
Don't bother if there are some staff may not like it.
It have to take some time in order for your colleagues to understand this situation.

Why don't check with the suppliers on these issues, as they may have some sort of way to manage.
As this is common in most Company(s) using high-end network printers.


Just good luck to you.



Eric.
My System SpecsSystem Spec
.

18 Dec 2016   #14
ICIT2LOL

Desk1 7 Home Prem / Desk2 10 Pro / Main lap Asus ROG 10 Pro 2 laptop Toshiba 7 Pro Asus P2520 7 & 10
 
 

I have given this a bit of thought and personally as I have done in the past when I was in a managerial role at that small hospital I would make up a policy for the use of printers and indeed anything else that goes on in the company.
The policy should state in very simple terms what can and cannot be used when accessing the printers and I have in the past ended such a policy with that any disregard or non compliance with the policy will incur disciplinary action and could involve termination of an individual's employment.

Now the governmental department I work for has such policies in place with those very terms within them however terminating someone's employ does mean the action of any said employee has to be really serious enough for that to be done in most cases would probably need the act to be of an illegal nature.

Still even so in this case I think the misuse of the OP's printers and consumables is if it is on such a large scale amounts to stealing if one wants to be honest
My System SpecsSystem Spec
Reply

 Controlling Print Jobs




Thread Tools




Similar help and support threads
Thread Forum
I still can't send print jobs to the printer in the other room
Ok, so I have an Acer Aspire M3400 with Windows 7 Home Premium SP1 64-bit. I just reinstalled Windows 7 Home Premium on a new 2TB Hard Drive, and I was able to activate it via the internet with my COA 25 character product key. All of my services that were previously not working are now working....
Network & Sharing
When printing, print jobs are showing in the print queue as paused.
I have an end user that is printing to a networked Xerox printer. When he prints, his print jobs automatically show in the print queue as "paused". This only happens on the Xerox. I had him try doing this with a networked HP in his area and it doesn't happen on that printer. I have removed and...
General Discussion
Print jobs don't reach the printer
I recently changed my printer and installed an HP1510. This printer is installed with my wife's computer as the host and my computer sharing on the network. It all worked for several docs then docs sent from my computer started to disappear. Sometimes there is an indication that the doc has been...
General Discussion
Random Print Jobs of 999 Pages
We have been having some odd printing issues. It only happens when there are people in the building. It spits out random Office files. I have checked for viruses and spyware with four different software packages. When I look on our SBS 2008 server only one page is printed but is still an MS...
General Discussion
Jobs Stuck in Print queue all standard fixes not workin
Like the title says I have a user printing to an HP 4200 via a print server, and we've tried everything short of a reinstall. Dell e6500 Win 7 Enterprise 64bit We've cleared the print spooler using command line, manually, and Windows troubleshooter. Yes in both the PRINTERS and SERVERS...
Hardware & Devices
Pause all print jobs before printing begins
Hi, I teach computers to people, who have the classes as part of their re-qualifications to get better jobs (so often people with no or very little computer skills, who can be sometimes the most dangerous people around computers). Recently, at the request of school's headmaster, I got printer to...
Hardware & Devices


Our Sites

Site Links

About Us

Find Us

Windows 7 Forums is an independent web site and has not been authorized, sponsored, or otherwise approved by Microsoft Corporation. "Windows 7" and related materials are trademarks of Microsoft Corp.

Designer Media Ltd

All times are GMT -5. The time now is 00:10.
Twitter Facebook Google+ Seven Forums iOS App Seven Forums Android App