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Windows 7: Controlling Print Jobs

07 Dec 2016   #1
Iambarakath

Windows 7 Enterprise 64 Bit
 
 
Controlling Print Jobs

Dear All,

We are using Konica Minaltova MFS Printers. There are 5 printers installed in our office. We find that there are lots of unnecessary print jobs done by the users. I am looking for a solution to control unnecessary print jobs.

Pleas suggest me if there is any hardware and software solution.

Thanks


My System SpecsSystem Spec
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12 Dec 2016   #2
ICIT2LOL

Desk1 7 Home Prem / Desk2 10 Pro / Main lap Asus ROG 10 Pro 2 laptop Toshiba 7 Pro Asus P2520 7 & 10
 
 

Hello and welcome Iambarakath now from my experience it is just about impossible to stop what you want to do because the computers and printers cannot think for themselves they will just send and print off what people tell them to.

It sounds like a job for your IT department - I don't know what they can do except that perhaps put in place some form of surveillance whether that means someone checking every day what is being printed off ie if there were any of those five machines were being overly used for whatever business you are running.
Perhaps - I don't know but say for example the IT people could make it so that a password has to be used for any set printer to print off.

Having said that this may be construed as being as a big brother is watching action and you could become very unpopular in a very short space of time.
My System SpecsSystem Spec
13 Dec 2016   #3
Layback Bear

Windows 7 Pro. 64/SP-1
 
 

As far as I know when a workstation and user has permission to use the printer their is no computer setting method to control what is printed.
Seem like a employee management problem not a computer problem.

Jack
My System SpecsSystem Spec
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13 Dec 2016   #4
ICIT2LOL

Desk1 7 Home Prem / Desk2 10 Pro / Main lap Asus ROG 10 Pro 2 laptop Toshiba 7 Pro Asus P2520 7 & 10
 
 

Yes mate as Layback and I have said it is really down to for want of a better term - draconian methods to watch what staff are printing.
My System SpecsSystem Spec
16 Dec 2016   #5
Eric3742

Windows 7 x64
 
 

Hi

You may have to read the printer manual on features available.

It is more like a "parent control" features.

But it is better to monitor by usage on the printer ink, which some printer ink are expensive.

Or rather on printer wear and tear, as doing maintenance could be costly.

It is a manner on self discipline by issue a form of notice, stating the reason.

As during my work in the office, i did print a lot and usage the ink is not much as it is black & white.
That is to say the printer is for my own both official and personal use, which nearly went to my house.
As in the office, there were 2 or 3 high end color printer which can record what is printed and number of pages used.


Are you the Boss of the company...
My System SpecsSystem Spec
17 Dec 2016   #6
ICIT2LOL

Desk1 7 Home Prem / Desk2 10 Pro / Main lap Asus ROG 10 Pro 2 laptop Toshiba 7 Pro Asus P2520 7 & 10
 
 

Quote:
Are you the Boss of the company...
Hum hard to say Eric as there has been no reply yet perhaps a solution has been found?? maybe a memo stating just what you have hinted at.

The only way I can think of getting around it is to allocate certain printers to certain staff or groups of them and then monitoring the usage of the dedicated printers.
My System SpecsSystem Spec
17 Dec 2016   #7
Eric3742

Windows 7 x64
 
 

Quote   Quote: Originally Posted by ICIT2LOL View Post
Quote:
Are you the Boss of the company...
Hum hard to say Eric as there has been no reply yet perhaps a solution has been found?? maybe a memo stating just what you have hinted at.

The only way I can think of getting around it is to allocate certain printers to certain staff or groups of them and then monitoring the usage of the dedicated printers.

These printers are high end for business.

Give you some info on these, as it is not home or single uses, hence OP do have problems.

In my last job, the Company did "rent" these type similar printer, i think is 3 printers, excluding other branch office.

These printers do have network printing.
The IT staff will enable, in the network, to users who are granted to use these printers.
Hence, it is true that there are issue in managing and controlling the print job by the user.

For me, i did have full access to all the printers, as a matter of fact, i do have a lot of privileges and even access to high level to System.
My access level, as one Director (by name title) of HR dept/division, asked the IT staff on my level in access.
I was just Senior clerk promoted to Executives.
The IT staff reply is that my level is the same as the Director level, due to my IT knowledge & support.
As whenever the IT Manager requested to have me transfer to IT, my Boss (Director of AfterSales) rejected.
Not once, every time IT manager request, including any change of IT manager.
That is to say, i am a mini IT of my dept/division, as these is 20+ years ago.


About the printers.

The printer do have memory, like computer, that can store the original pages into the printer memory.
And it can make copies of the pages from the memory, without the needs of the original copy/page.
It also have page count, reset is restricted.
Toner is also expensive.
Maintenance is a bit of troublesome, as it can quite easily get into paper stuck.
Most of the staff within the whole office, were taught by the supplier.


In this way, i do know that OP will have problems in managing it as it is not easy.
It is different from local printer, as what you had mentioned, like personal printer.

In fact, i do have a local printer and print everything, include personal and internet html pages.
As i had mentioned, my privilege do exceed (no limit) the Managers and other management staff.
As able to access to many other areas and system.
Another thing was when i was in NS (National Service, in Singapore, have to serve) and my job is in the Registry.
Register is where all documents are kept, including letters marked Top Secret, which i can access and read.


Sorry, i at times, just ranting.


Eric.
My System SpecsSystem Spec
17 Dec 2016   #8
ICIT2LOL

Desk1 7 Home Prem / Desk2 10 Pro / Main lap Asus ROG 10 Pro 2 laptop Toshiba 7 Pro Asus P2520 7 & 10
 
 

Yep I know Eric ours at work have a log that can tell you what you have printed, faxed etc etc But I think the problem is that you would have to check the time that these jobs were done and align those times with whoever was at work in that time frame.
Again very draconian and time consuming the only other thing that came to my mind was to have a CCTV surveillance on the printer area or printer but again very time consuming. Plus just think how popular one would be to do that and well some people do some "strange" things with printers at times
My System SpecsSystem Spec
18 Dec 2016   #9
Iambarakath

Windows 7 Enterprise 64 Bit
 
 

Sorry for the delayed response!!!

Thank you for all your feedback :-) Definitely, I am not the boss of the company

I need to have a look at the printer manual if there is any possibility to control the Hugh print jobs. Also, I am planning to implement Badge Authentication and User Box system to control the print outs. I believe these methods will help us to reduce unnecessary print outs little bit. I will keep you posted if it is success.

Thanks again for your replies :-)

Cheers
My System SpecsSystem Spec
18 Dec 2016   #10
ICIT2LOL

Desk1 7 Home Prem / Desk2 10 Pro / Main lap Asus ROG 10 Pro 2 laptop Toshiba 7 Pro Asus P2520 7 & 10
 
 

Mmm just wondering why if you are not the boss why you are worried about the number of printer jobs that go on? Are you the accountant or some admin whose job entails budgetary issues?

Now again I think personally the only way you are going to control the printers is to use somewhat unpopular methods like taking control of the printers through some form of admin rights how I don't know. In any case you will find people / staff will find ways of trying to work around whatever methods you put in place.

Anyway good luck but I would not be holding my breath for too long
My System SpecsSystem Spec
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 Controlling Print Jobs




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