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Windows 7: Move emails with outlook settings to another PC

15 Jan 2011   #1

Windows 7 Professional 32bit
Move emails with outlook settings to another PC

I have Office 2010 set up on a Windows 7 PC. All my gmail emails have been downloaded via POP3 and are separated into various folders, categories etc.

I now want to move all those emails along with metadata to a different, XP SP3 laptop.

So where is all this data, how should I save it, and how would I restore it again to the new PC?

Thanks in advance

My System SpecsSystem Spec
15 Jan 2011   #2

Windows 7 Ultimate x64 RTM

My System SpecsSystem Spec
15 Jan 2011   #3

Windows 7 Professional 32bit

Is that valid for Office 2010 as well? It only states 2007.

Also seems like that isn't meant for Windows 7, or Vista for that matter. It almost immediately refers to "<drive>:\Documents and Settings\<user>\Local Settings\Application.. ", which doesn't exist since XP.
My System SpecsSystem Spec

15 Jan 2011   #4

Desk Top with Win 7 Home Premium 64 bit and Lap Top with Windows 8.1 Pro 64 bit

Try going to the folder, Owner (whtever the name is)/AppData/Local/Microsoft/Outlook and look for the file Outlook.pst. Make a copy of that file and put it in the same place on the other computer. If it's like Outlook 2007, it will have all of the mail boxes and contacts.
My System SpecsSystem Spec
15 Jan 2011   #5

Microsoft Community Contributor Award Recipient


In Windows 7 / Outlook 2010, you can find the PST-file(s) in %USERPROFILE%\Documents\Outlook Files.

My System SpecsSystem Spec
16 Jan 2011   #6

Windows 7 Home Premium 64bit

The following link appears to me, to be an excellent detailed guide - Office Outlook 2010 Import And Export

Hope you find it provides all the help you need.. :)
My System SpecsSystem Spec
17 Jan 2011   #7

Windows 7 Professional 32bit

Thanks Irene.

@ dnorris - please do not post incorrect guides as if they were fact. The process in 2010 is very different and following the guide you linked to would result in real problems and possible data loss.

@ frank1 - I actually tried your suggestion, and lost two months' worth of emails as well as folders settings etc. I have the emails backed up on a server but still have loads of work ahead of me to recategorise everything.

Note to any future readers of this thread - DO NOT follow the advice above and backup just your .pst file and copy it to your new installation. This is not sufficient and will result in data loss; at least it did for me.
My System SpecsSystem Spec
17 Jan 2011   #8

Windows 7 Pro x64 SP1

I have used abf outlook backup very successfully. It creates a self extracting file with all of your outlook directories, messages, contacts, userid's along with your favorites folders.

Password Recovery, backup tools for Outlook Express, Outlook and other quality software

I have bought at least 10 copies for my clients and it has saved my potatoes many times, I have a client with over a 8 gigs .pst file.

Well worth the investment. I am not financially tied to them.

My System SpecsSystem Spec
17 Jan 2011   #9

Linux CENTOS 7 / various Windows OS'es and servers

Hi all
Why not install and use the MS OFFICIAL Outlook Backup Tool (FREE).

In Outlook 2010 the tool is accessed from the ADDINS menu, for 2003/2007 the backup option is on the main menu.

Download from Here Backup Add-in and Outlook 2010 |

Note it DOES work for Outlook 2010 as well as earlier versions.

My System SpecsSystem Spec
17 Jan 2011   #10
Microsoft MVP

Windows 7 Ult. x64

Nice one Jimbo - I was unaware of this feature - thanks.
My System SpecsSystem Spec

 Move emails with outlook settings to another PC

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