Windows 7 Forums
Welcome to Windows 7 Forums. Our forum is dedicated to helping you find support and solutions for any problems regarding your Windows 7 PC be it Dell, HP, Acer, Asus or a custom build. We also provide an extensive Windows 7 tutorial section that covers a wide range of tips and tricks.


Windows 7: Outlook 2010 backup/restore emails

02 Jul 2011   #1
ahmedilyas

Microsoft Windows 7 Ultimate 64-bit 7601 Multiprocessor Free Service Pack 1
 
 
Outlook 2010 backup/restore emails

Hi.
I have an old system and a new system.
I am running outlook 2010.
Currently on my old system I have a few POP3 email accounts and also lots of emails in seperate folders (sorted by the rule filter).

I backed up the outlook to a .pst and then imported this on the new machine.
Great, I have my emails etc...!


Problem: When I create my email account again on the new machine, it seems to want to download all the emails again.
How can I prevent this from happening and just to "continue" as normal?
Maybe something I need to set up/configure on the POP3 provider?

Thanks!


My System SpecsSystem Spec
.
03 Jul 2011   #2
Irene

Windows 7 Home Premium 64bit
 
 

Hello ahmedilyas.

I think is the resolution to your problem:
Don’t re-download all emails | MSOutlook.info

Quote:
When starting with a new mail profile (which gets created when you configure your new computer), Outlook is unaware of what has been downloaded already by another mail profile. That is why Outlook starts to download all the messages again.
Some mail servers allow you to set a date from which emails are being offered to a POP3 client or allow you to set the option to download from the current day onwards.
For instance, Gmail can do this in the following way;
  1. Log onto the web based version of Gmail.
  2. Click the Settings link in the right top corner.
  3. Select the “Forwarding and POP/IMAP” tab.
  4. Set the option: Enable POP for mail that arrives from now on.
  5. Press: Save Changes
If your web based mail account doesn’t provide such an option, and you still want to leave the messages on the server, then you can move all the emails that you do not want to download again to a different folder on the server. As POP3 only offers messages from the main Inbox, Outlook can’t see the other messages so it won’t download them again either.

Some web based mail accounts also offer an Archiving option which makes moving your items to another folder on the server much easier.
Hope that helps. Please let us know if you need any further assistance.
My System SpecsSystem Spec
03 Jul 2011   #3
jimbo45

Linux CENTOS 7 / various Windows OS'es and servers
 
 

Hi there
Easier method

1) download pfbackup.exe from Microsoft -- it says for Office 2003 and 2007 but also works for office 2010 (both 32 and 64 bit verstions).

2) install on both Source and target machines.

3) on office 2007 you'll now see a BACKUP option in the main file menu - on 2010 it will be in the ADDINS from the toolbar.

4) save the folders you want by running backup. Can be to a USB etc or whatever.

5) create your account etc on the new machine.

6) open backup and then move the folders to the folders on the new machine.

7) close backup folders.

Job done.


BTW I'd set up your email as IMAP rather than POP3 if poss -- it's easier if accessing your email via different machines. POP3 is a rather old protocol in any case.

Cheers
jimbo
My System SpecsSystem Spec
.

03 Jul 2011   #4
ahmedilyas

Microsoft Windows 7 Ultimate 64-bit 7601 Multiprocessor Free Service Pack 1
 
 

Irene - thank-you so much! I may try the suggestion of creating a folder on the mailserver and moving existing items to it.

Jimbo45 - why IMAP?
My System SpecsSystem Spec
09 Jul 2011   #5
jimbo45

Linux CENTOS 7 / various Windows OS'es and servers
 
 

Hi there
IMAP -- simply if you've ever used several computers then IMAP accesses the mail DIRECTLY ON THE SERVER. No probs acessing email from multiple computers -- useful if you travel a lot and use different laptops.

POP transfers it usually to the computer you are using and has a problem with using shared data files on networked drives.

here's a pictorial representation (thanks to Univ of Minnesota)

IMAP vs. POP

In general POP will be gradually phased out in any case.

cheers
jimbo
My System SpecsSystem Spec
Reply

 Outlook 2010 backup/restore emails




Thread Tools




Similar help and support threads
Thread Forum
How do I transfer emails from Outlook 2003 to Outlook 2010
Hi Folks This is my first post on the Windows 7 Forums I hope General Discussions is the correct place for my post. I will shortly be getting a new desktop pc with windows 7 home premium 64 bit. It will have Microsoft office Outlook 2010 on it. This will replace my current computer which...
Browsers & Mail
Blank Emails .. Outlook 2010
I faced some weird issues with that Outlook 2010 :- 1-In Sent Items .. some days disappeared and if i restart it ,, the disappeared days show up and other days disappeared and sometimes some sent emails from one day disappear .. Weird huh 2-Blank emails .. with subject only .. i Disabled (...
Microsoft Office
Outlook 2010: Some emails getting cut off
Strange error, A windows 7 64 bit PC with Outlook 2010. Some emails get cut off, meaning that if you send an email say with 100 lines in it, only half of it actually arrives to the recipient. Weirdly, it's not the FIRST time you send it but if you reply to having it sent back to you. Anyone...
Microsoft Office
Outlook 2010 - Signatures - Backup and Restore
How to Backup and Restore Signatures in Outlook 2010 This will show you how to backup and restore your signatures in Outlook 2010. Signatures in Outlook 2010 are saved in the folder below by default. Windows XP: C:\Documents and Settings\%username%\Application...
Tutorials
Outlook 2010 won't send emails
I've searched the forum and while i've seen similar issues going on none of the other troubleshoot techniques seem to do the trick for me. I linked out look to a domain email address I have and I am able to receive emails with no issue. When I send emails it actually shows "inbox(1)" then...
Microsoft Office


Our Sites

Site Links

About Us

Find Us

Windows 7 Forums is an independent web site and has not been authorized, sponsored, or otherwise approved by Microsoft Corporation. "Windows 7" and related materials are trademarks of Microsoft Corp.

© Designer Media Ltd

All times are GMT -5. The time now is 02:01.
Twitter Facebook Google+ Seven Forums iOS App Seven Forums Android App