Can I if need be copy the file back to C:\Outlook\Outlook.pst

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  1. Posts : 22
    Windows 7 Ultimate x64
       #1

    Can I if need be copy the file back to C:\Outlook\Outlook.pst


    Tell me if I save the Outlook.pst file to another drive and call it backup or something.

    Can I if need be copy the file back to C:\Outlook\Outlook.pst Of course moving or renaming the currant one, and then have access to the old backup Outlook.pst ?

    I am using Windows 7 ultimate x64 I am using Outlook 2007
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  2. Posts : 24,479
    Windows 7 Ultimate X64 SP1
       #2

    Make a copy of it and save where you like while leaving the original. I don't understand what you are trying to accomplish.
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  3. Posts : 22
    Windows 7 Ultimate x64
    Thread Starter
       #3

    What Im trying to do is save all my relivant emails for say one year then save them as you sugest. THEN Start fresh for the next year (so my email file wont get to big)

    But I will want to reference say an email saved in the 2009 batch, what I'm after is to say rename the currant Outlook.pst file and then paste in the 2009 Outlook.pst file

    1. Can this be done
    2. If it can be done would the 2009 folder structure come with it.
    \Hope I explained that ok ?
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  4. Posts : 130
    MSDN Home Premium
       #4

    Outlook has an 'Archive' feature that does just this AFAIK, never used archive myself.

    Also, consider Microsoft's pfbackup utility that keeps a backup of all data according to your set schedule.

    Another consideration is to make use of the 'Personal Folders' facility where you could drag and drop your emails and backup the Personal Folders file annually, delete them all and start again.

    If your feeling adventurous you could experiment with calling your Personal Folder file something like Outlook2011 and at year end remove it from the Outlook data structure and introduce a new one Outlook2012.
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  5. Posts : 19,383
    Windows 10 Pro x64 ; Xubuntu x64
       #5

    Hi Tony,

    What you are proposing is absolutely possible, without any problem. In fact, you can attach several .PST files similtaneously without having to copy backwards and forwards. See the image below - note 3 years worth of PST's attached similtaneously, organised by year. Simply create a new PST for each year, then cut emails/folder out of existing PST into new PST - voila!

    Can I if need be copy the file back to C:\Outlook\Outlook.pst-capture.jpg

    You can also use the Archive route as suggested by Kremmen.

    Regards,
    Golden
    Last edited by Golden; 05 Jul 2011 at 03:18. Reason: spelling corrections
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  6. Posts : 22
    Windows 7 Ultimate x64
    Thread Starter
       #6

    An image is worth a 1000 words. I like your idea.
    I missed one important thing Ooops out of my initial query.
    The set up you suggest is all on the C;\ drive, I wanted to save the
    emails say as per your layout on a different drive so if ever I have a
    c:\ drive failure again, I can bring all my emails back from my other drive.
    Thats what I ment by renaming/replacing the new Outlook.pst file and replacing it with
    the one from my other drive.
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  7. Posts : 19,383
    Windows 10 Pro x64 ; Xubuntu x64
       #7

    It doesn't make a difference which drive you do it on, the basic approach is still the same. In fact, my 2010 and 2011 PST is on C: drive, whilst the 2009 is on E: drive.

    Regards,
    Golden
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  8. Posts : 103
    Windows 7
       #8

    Golden,
    Great idea. I like it very much. Will appreciate your help how to build Mail folder.
    1. First I build Folder Mail in desktop
    2. Build folder 2010 Mail inside there
    3. How to copy list of my files located in "myname@rogers.com" ?
    4. How to start each folder for specific year?
    Thanks so much.
    Best regards
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  9. Posts : 1,030
    Linux Mint / XP / Win7 Home, Pro, Ultimate / Win8.1 / Win10
       #9

    TonyMen said:
    Tell me if I save the Outlook.pst file to another drive and call it backup or something.

    Can I if need be copy the file back to C:\Outlook\Outlook.pst Of course moving or renaming the currant one, and then have access to the old backup Outlook.pst ?

    I am using Windows 7 ultimate x64 I am using Outlook 2007
    EDIT: This reply post is best for Outlook 2003. Outlook 2010 (maybe 2007, too - can someone verify?) is even EASIER. See my additional post further down this topic thread.


    I've been doing this for nine years! This is what I do...

    > Creat a new PST file in Outlook, name it (for example) Jan-Jun-2011 (for emails from January through June of 2011 - note: older versions of Outlook , not sure about 2010, have a MAX file size of 2GB total).
    >> In Outlook 2010: Home tab > New Items droplist > More Items > Outlook Data File
    > Click on the new folder in Outlook
    > Right click on the new PST then click on "New Folder..."
    > Creat new folder "2011 Received" (or whatever name you desire)
    > Repeat to create new folder "2011 Sent"
    > In the Outlook "default" PST select all received (Inbox) emails and copy or move to the new PST "2011 Received" folder
    > Repeat for "Sent Items" emails (to new "2011 Sent" folder)

    You get the idea...adjust/expand as desired.

    You can then close the new PST and move it wherever you want, even a removable drive. To open it, navigate Outlook to the location and open the file - all will be there.

    I have over a dozen different PST files based on date and project sort criteria.

    Regards,
    GEWB
    Last edited by GEWB; 06 Jul 2011 at 11:20.
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  10. Posts : 103
    Windows 7
       #10

    GEWB, Thank so much for sharing this information.
    All the best
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