Windows 7 Forums
Welcome to Windows 7 Forums. Our forum is dedicated to helping you find support and solutions for any problems regarding your Windows 7 PC be it Dell, HP, Acer, Asus or a custom build. We also provide an extensive Windows 7 tutorial section that covers a wide range of tips and tricks.


Windows 7: Sync Outlook w/ comps that ARE running Business / Unltd

19 Dec 2009   #11
misterbk

Windows 7 x64
 
 

Quote   Quote: Originally Posted by clunkfish View Post
Quote   Quote: Originally Posted by oneextraid View Post
I use Gmail for my email account. I have Outlook 2007 on multiple PCs with Imap accounts setup accessing the Gmail account. These accounts sync with Gmail and I do not have to use any other sync software.
But that won't sync calendar, contact and to-do data, which I think is the main issue here?
Correct. For the immediate time being I can just copy the PST folders over, my main concerns are 1: having my emails in more than one place (currently a laptop which is extra insecure) and 2: most important, being able to type email addresses that I have entered on the go.

The only problem with the syncing.net method is it fails when I enter data on both devices and then sync later. (i.e. if I forget to sync, ever.) Its behavior would essentially be to replace the older .PST, i.e. delete anything I'd done on the device I'd used longer ago. That becomes EXTRA sticky when I add the PDA syncing into the mixture. Just don't even want to think about it at that point.

What I'm going to do is,

1: look around and see if there's another email client that can sync

2: whine at my brother who works on the Outlook programming team and say I had to switch to whatever-mail because Outlook didn't have any decent syncing methods. (and hint hint nudge nudge that he tell his boss the story...)

3: in all honesty, probably fail to find a better email client, and just use IMAP on one machine and POP on the other.

As far as emails go, I really just need to receive them when they come in, and save them to at least one machine.


My System SpecsSystem Spec
.
19 Dec 2009   #12
clunkfish

Windows 7 Enterprise x64
 
 

Quote   Quote: Originally Posted by misterbk View Post
The only problem with the syncing.net method is it fails when I enter data on both devices and then sync later. (i.e. if I forget to sync, ever.) Its behavior would essentially be to replace the older .PST, i.e. delete anything I'd done on the device I'd used longer ago. That becomes EXTRA sticky when I add the PDA syncing into the mixture. Just don't even want to think about it at that point.
I understand your concern but it doesn't work that way. The PDA will be in sync with whichever PC it is physically connected to, so doesn't really enter into the equation. The critical thing is the two PCs. If both are online, any change to your Outlook data in one of them (not emails, but calendar, notes, contacts, to do list) will immediately be transmitted, encrypted, via syncing.net's servers to the other PC and both versions of Outlook will be in sync. If one PC is offline, the changes are stored until it comes online again, whereupon the data are immediately integrated into the PST file. What this means in practice is that your Outlook data will be in sync all the time, wherever you make the changes. The PDA will essentially be a slave to whichever PC it is connected to, so will automatically be in sync too. If you make changes on the PDA then connect it to one of the PCs, the Outlook data will be synced in the usual way and then syncing.net will convey the changes to the other PC.

If you have an IMAP email account, that will automatically be in sync as the emails aren't stored locally. If you want to make sure even sent emails are synced, just copy them to a "Sent Items" folder which you can create in your IMAP account. For what it's worth, I have a load of folders set up in my IMAP account for pretty much everyone I correspond with, then save their emails and my replies into those folders. That way I always have on hand a centrally-stored archive of emails; it's as secure as my employer's back-up procedures, and I have faith in those
My System SpecsSystem Spec
19 Dec 2009   #13
misterbk

Windows 7 x64
 
 

Quote   Quote: Originally Posted by clunkfish View Post
I understand your concern but it doesn't work that way. The PDA will be in sync with whichever PC it is physically connected to, so doesn't really enter into the equation. The critical thing is the two PCs. If both are online, any change to your Outlook data in one of them (not emails, but calendar, notes, contacts, to do list) will immediately be transmitted, encrypted, via syncing.net's servers to the other PC and both versions of Outlook will be in sync.
Ah, now I see why I saw so many posts looking for -immediate- synchronization. It effectively behaves like a record-level sync even if it isn't. Not bad. The fact they send the sync data through their servers explains why they charge so much.

I just realized the only reason I was dodging around the IMAP was I didn't want to have a huge pile of emails stored on my web host. The IMAP / POP3 method solves that though. I can just handle contacts in a separate .PST and copy those manually whenever I know I've made new ones.

I did find a freeware sync tool for Thunderbird, but it was touted as difficult and potentially buggy, and is still in beta. There's also a paid sync tool that's a really cheap one-time fee, something like $20 USD. It syncs PDAs using Outlook too. I don't remember the exact details but it came up pretty quickly in a google search. I'll use that as my leverage when I bug my brother about adding the functionality.
My System SpecsSystem Spec
.

Reply

 Sync Outlook w/ comps that ARE running Business / Unltd




Thread Tools




Similar help and support threads
Thread Forum
How to prevent Outlook 2010 home & business from closing
Let me explain my situation. I help set up computers in a small business office. They use Outlook 2010 Home & Business on their Windows 7 machines to do their emails. What happens is that for some reason ladies that work in that office have a tendency of closing the Outlook window, in which case it...
Browsers & Mail
Installing MS Outlook 2010 with Business Contact Manager
Can I install Outlook 2010 with Business Contact Manger on my new laptop Samsung 10.1" which has Windows 7 Starter installed. Also has a Skype preinstalled. As I want to use only for my business. Only E-mails and Skype. (Someone told me that it will not work. I do not want to spoil my new laptop)...
Microsoft Office
How to Backup Outlook 2010 and Business Contact Manager?
Hi all, does anybody know a simple way to backup outlook 2010 and also Business Contact Manager? I have tried following the help screens but they make no sense. Really appreciate some help on this one! Thanks in advance
Microsoft Office
Outlook 2010: Business Contact Manager Tutorial
Free Outlook 2010 Business Contact Manager Tutorial
Microsoft Office
Why are 74% of business computers still running XP
We reported yesterday that Microsoft had extended downgrade rights for Windows XP from Windows 7, but the reason seems to stem from the fact that a reported 74% of work PCs are still running Windows XP. This seems odd given that it was also recently reported that 50% of business either have or...
News
Business Contact Manager for Outlook 2010
More...
Microsoft Office


Our Sites

Site Links

About Us

Find Us

Windows 7 Forums is an independent web site and has not been authorized, sponsored, or otherwise approved by Microsoft Corporation. "Windows 7" and related materials are trademarks of Microsoft Corp.

Designer Media Ltd

All times are GMT -5. The time now is 05:28.
Twitter Facebook Google+ Seven Forums iOS App Seven Forums Android App