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Windows 7: How to set Outlook to deliver all IMAP email to Outlook.PST and In Box

14 Jul 2010   #11
clunkfish

Windows 7 Enterprise x64
 
 

Quote   Quote: Originally Posted by juanantoniod View Post
could you please tell me if there is a way to "convert" the POP accounts in Outlook to IMAP accounts, or must I delete them and re-set them up again?
Again, as far as I can see, there is no easy fix. When you set the accounts up you designate them as POP or IMAP, and that's how they stay


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14 Jul 2010   #12
juanantoniod

Microsoft Windows 7 Home Premium 32-bit 7601 Multiprocessor Free Service Pack 1
 
 

Okay, so when I set up the IMAP accounts, how do I get the folders (that I save emails in) to sync between devices? Should I just set them up in Gmail, my mail provider, and Gmail will download them to Outlook and iPhone, or do I have to set up the corresponding folders in Outlook and iPhone?

Thanks again!
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14 Jul 2010   #13
clunkfish

Windows 7 Enterprise x64
 
 

When you set up an IMAP account in Outlook, an Inbox associated with that account will automatically be created in Outlook and all your IMAP mail for that account will appear in that Inbox in Outlook on your PC.

With an IMAP account, the emails remain on the remote IMAP server, so to access your emails from a different device (say, your iPhone), you'd need to set the iPhone up to access the same IMAP server, using whatever built-in or third party mail software is available on the device.

The good thing about IMAP is that because all the emails are in one remote place, wherever you access them from you will always be in sync. Emails you permanently delete will no longer appear on any device; new emails will be visible on all devices.

Hope that all makes sense
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14 Jul 2010   #14
juanantoniod

Microsoft Windows 7 Home Premium 32-bit 7601 Multiprocessor Free Service Pack 1
 
 

clunkfish,

Thanks for following this thread and my (sometimes) duplicate questions. I appreciate all your help, especally the thorough explanations and warnings about IMAP accounts. Wish me luck!

Take good care,

~Antonio
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24 Oct 2011   #15
OneRcknMan

Windows 7 Ultimate x64
 
 

Antonio, I just saw your post and was wondering if you ever figured out how to combine various IMAP emails into one box or did you just move on?

I have the same problem.

Thanks

OneRcknMan
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25 Oct 2011   #16
juanantoniod

Microsoft Windows 7 Home Premium 32-bit 7601 Multiprocessor Free Service Pack 1
 
 
How can I succinctly put this...?

Hello OneRcknMan,

From what I know about IMAP now, that I did not know then, I do not think that there is even a way to do this. (Have multiple IMAP accounts deliver to the same Outlook Inbox.) I cannot explain it very well from a technical standpoint, but I just think that it would mess up everything on your other devices (the whole reason for having it set up as IMAP) if you tried to do it this way in Outlook.

If you are not using any other email client that Outlook, than I would just use the POP service to get my mail, and make sure to set the accounts up MANUALLY, to SPECIFY that ALL of the emails go to the ONE Outlook Inbox.

In my case, I was just kind of sick of working with Outlook, because I had worked with it to death trying to get it to manage my tasks, and not use the Outlook To Do list -- which is impossible, I later learned, but that is another story. I also needed the ability to work with my email on multiple devices, which I hope in the near future to be an iPad 2 for the majority of the time. So, for now, I use the Gmail Webmail client, which I am learning to like. [Using Gmail's Webmail client in Google Chrome makes a big difference in terms of ease of use.]

As for tasks management, I am still searching for the ideal solution. Currently, I am really liking the custom icons, checkboxes, fonts and colors that I can place on lines of text in OneNote, to make them appear as a task list. The only thing is that it does not autosort, so I must make my task list, then go to Word and prioritize and then sort the paragraphs, and then copy them back to OneNote to then add the icons, etc. I know it sounds laborious, but it is the best solution that I have found.

Lately, especially, I have discovered the OneNote 'checklist' 'toolbox', which offers an array of options for making these custom check lists. Unfortunately, it does not allow one to move an event forward or strike thru an incomplete event that I did not do, but I don't want to delete either. So, in the future, I may just build my own task list toolbox, which would have this functionality and more, including drag and drop, as well as the Franklin Planner Compass method of planning your life.

Well, I hope that I have more than answered your question, but should you require any additional information, or wish to provide the VC for my task list toolbox endeavor, please do contact me.

Take good care,

~Antonio
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28 Jan 2012   #17
spower

Windows 7 Home Premium 32 bit
 
 
Possible Solution

Hi,

Not sure if this will suit you but I wanted to do the same thing, and I found that by setting up the Gmail account as POP3 in Outlook instead of IMAP, you have the option to select the PST file you want to download into.

The instructions for setting up Gmail as POP3 are found here:

Outlook 2007 - Gmail Help

This worked perfectly for me as I have two email accounts going into one PST file.

You have the option within Gmail options also to mark your emails read, archive or delete in Gmail automatically once they are downloaded depending on your preferences.

Hope this helps.

Good luck.
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 How to set Outlook to deliver all IMAP email to Outlook.PST and In Box




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