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Windows 7: An Overview of Project 2010

22 Oct 2009   #1

An Overview of Project 2010

Introducing Project 2010

In the Project 2010 client release, weíve concentrated on making it easier to get started, easier to plan, and easier to report. This post gives a few quick highlights of Project 2010 and you can find more detailed posts on the Project teamís official blog.

Easier to Get Started

One of the first things youíll notice is that the menus and toolbars have been replaced by the Office Fluent UI, which makes frequently used commands easier to find. Here is the Task tab of the Project ribbon:

Additionally, weíve improved copy/paste so now when you paste a bulleted list into Project, we maintain the hierarchy and formatting. Also, take note of task 11 - yes, we now support word wrap.

Easier to Plan

Nope, your eyes arenít playing tricks on you. The tasks in the above picture really donít have durations or dates. That is because weíve added a new feature called User-controlled Scheduling. User-controlled scheduling brings together control and ease of use so you can now be completely in control of your schedule. If you donít know all the information about a task, Project wonít force you to enter values. If you donít want a task to move, Project wonít move it but will warn you when there are potential scheduling issues.

In Project 2010, tasks can be automatically scheduled or manually scheduled (using the new user controlled scheduling feature). Auto scheduled tasks behave exactly like tasks in the previous releases. Manually Scheduled tasks (designated with the pushpin icon) wonít move unless you explicitly tell them to.

In the picture:

  • Task 1 is a Top Down Summary task which means you can set the duration/dates to a value different from the rollup value. The blue bar designates the subtask rollup. This way you can easily view the difference but it is not enforced. This is handy when you are in the early planning phase and know you have x days for a phase.
  • Task 2 is an auto scheduled task which will behave just like tasks in earlier versions of Project.
  • Task 3 is a manually scheduled task which means it wonít move even if itís predecessor does. See the below picture. Use this to quickly fix events in place.
  • Task 4 and 5 are placeholder tasks. Placeholder tasks let you enter the information you currently have on hand at the time as reminders to yourself. They give you the flexibility of Excel but the power of Project. For Task 4, you know it has to end on 10/28 but you need to work with Jon to figure out the rest of the information. You can now type this information directly into the duration and date cells. Task 5 is a lighter color since you just know that the task will be 2 days but you havenít determined when this work will happen yet.
As I said above, task 3 wonít move even if task 2 does. In this case, task 2 has increased in length and while task 3 doesnít automatically move out, Project does warn you that the task needs attention by adding a red squiggly to the finish date and updating the bar style. From here you can decide what needs to be done Ė move the task out, ignore the warning, etc.

Additionally, weíve added a new view called the Team Planner. You can think of this as a resource Gantt chart. It allows you to easily see how your teamís work is laid out over time, quickly spot problems, and drag and drop to resolve those problems.

Easier to Report

Weíve added another view to Project 2010 called the Timeline View which allows you to summarize your project quickly and then share the timeline into other Office apps. Using the above schedule, I can create a simple timeline in Project:

And then when I paste it into another Office app such as Outlook or PowerPoint to share it with others, the tasks are pasted as individual shapes so I can then apply additional formatting and polish.

The final feature Iíd like to call out is Sync to SharePoint. You can synchronize the tasks from within a project plan into a SharePoint tasks list, or open a tasks list directly in Project. Any changes to the plan in Project can by synced to SharePoint and vice versa. This allows you to share your plan with users who donít have project or to collect status updates automatically from your team.

This really is only the tip of the iceberg when it comes to features weíve added/updated in Project this release and I havenít even mentioned Project server yet. Continue to check out the Project team blog to learn more about the updates weíve made to Project 2010 this release. Additionally, sign up now at and be notified when the Project 2010 beta is available!


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 An Overview of Project 2010

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