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Windows 7: Outlook New Mail Desktop Alert

Outlook New Mail Desktop Alert

How to Create a Outlook New Email Desktop Alert
Published by tw33k
12 Apr 2010
Published by

How to Create a Outlook New Email Desktop Alert

The “New Mail Desktop Alert” will only show when new mail has arrived in the Inbox. By default, it will not appear if a rule has been created to send certain mail to another folder (Tools | Options | E-mail Options | Advanced E-mail Options)
Outlook New Mail Desktop Alert-alert.png
To change this you simply need to follow these steps:
  • Tools | Rules and Alerts… (press OK if you get a warning)
  • Click “New Rule”
  • Select "Check messages when they arrive" under "Start from a blank rule"
  • Press Next to go to the Conditions screen
  • Ensure nothing is checked and click “Next”
  • Click “Yes” when you receive the warning
  • Select "Display a Desktop Alert"
  • Click “Finish”
Tip   Tip
to change the settings of the alert click Tools | Options | Email Options | Advanced Email Options | Desktop Alert Settings. You can change the length of time the alert is displayed and the level of transparency

Outlook New Mail Desktop Alert-settings.png
12 Apr 2010   #1


+1, nice tutorial.

if you use rule. you can also manage your mailbox with rule. example when arrive from specific people. so we can take to the folder we make. like mine..
Outlook New Mail Desktop Alert-untitled1.jpg

My System SpecsSystem Spec
14 Apr 2010   #2

Microsoft Community Contributor Award Recipient

Windows 7 Ult x64 - SP1/ Windows 8 Pro x64

Nice tutorial, good idea we can use more for office.
My System SpecsSystem Spec
09 May 2010   #3


strange followed these instructions but it dont seem to work for me
My System SpecsSystem Spec

09 May 2010   #4

Windows 10 Education 64 bit

Thank you thank you, I really hope this works. I use a lot of rules to sort my mail into folders and this has been my main peeves with office 2007 and 2010.
My System SpecsSystem Spec
11 May 2010   #5

Windows 10 Education 64 bit

Doesn't work for me ether.
My System SpecsSystem Spec
11 May 2010   #6


what's is the error you got??
My System SpecsSystem Spec
12 May 2010   #7

Windows 10 Education 64 bit

I don't get any error message. I just don't get a desktop notification for new mail.
My System SpecsSystem Spec
13 May 2010   #8


you can going to tools > preferences > emails options > advanced email options >
Outlook New Mail Desktop Alert-untitled-1.jpg
you'll see this.. check a display a new mail desktop alert
after that. you can click desktop alert settings like that tutorial for setting the how long alert appear.

Attached Images
Outlook New Mail Desktop Alert-untitled.jpg 
My System SpecsSystem Spec
14 May 2010   #9

Windows 10 Education 64 bit

Yes, I did all that, even made sure it was the first rule in the list and it still didn't work. I've since given up and gone back to office 2003.
My System SpecsSystem Spec

 Outlook New Mail Desktop Alert

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