Outlook New Mail Desktop Alert

How to Create a Outlook New Email Desktop Alert​

The “New Mail Desktop Alert” will only show when new mail has arrived in the Inbox. By default, it will not appear if a rule has been created to send certain mail to another folder (Tools | Options | E-mail Options | Advanced E-mail Options)
alert.PNG
To change this you simply need to follow these steps:

  • Tools | Rules and Alerts… (press OK if you get a warning)
  • Click “New Rule”
  • Select "Check messages when they arrive" under "Start from a blank rule"
  • Press Next to go to the Conditions screen
  • Ensure nothing is checked and click “Next”
  • Click “Yes” when you receive the warning
  • Select "Display a Desktop Alert"
  • Click “Finish”
   Tip
to change the settings of the alert click Tools | Options | Email Options | Advanced Email Options | Desktop Alert Settings. You can change the length of time the alert is displayed and the level of transparency


settings.PNG
 
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+1, nice tutorial.

if you use rule. you can also manage your mailbox with rule. example when arrive from specific people. so we can take to the folder we make. like mine..
untitled1.JPG
 

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Nice tutorial, good idea we can use more for office.
 

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Desktop: eSATA ports,
External eSATA Seagate 500GB SATA2 7200rpm,
External WD USB 500GB
strange followed these instructions but it dont seem to work for me :confused:
 

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Thank you thank you, I really hope this works. I use a lot of rules to sort my mail into folders and this has been my main peeves with office 2007 and 2010.
 

My Computer

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PC/Desktop
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Home Built
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Windows 10 Education 64 bit
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AMD Phenom II X4 980 Black Edition Deneb 3.7GHz
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Asus M4N68T-M V2 µATX Motherboard
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8GB 4GBx2 Kingston PC10600 DDR3 1333 Memory
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Zotac NVIDIA Geforce GT640 2 Gig DDR3 PCIe
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VIA VT1708s High Definition Audio 8-channel Onboard
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22" LG E2242 1080p and 2 19" I-INC AG191D
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Logitech Wireless K350 Wave
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Windows Defender
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Internet Explorer 11
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HP DVD1040e Lightscribe - External USB2
Doesn't work for me ether. :(
 

My Computer

Computer type
PC/Desktop
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Home Built
OS
Windows 10 Education 64 bit
CPU
AMD Phenom II X4 980 Black Edition Deneb 3.7GHz
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Asus M4N68T-M V2 µATX Motherboard
Memory
8GB 4GBx2 Kingston PC10600 DDR3 1333 Memory
Graphics Card(s)
Zotac NVIDIA Geforce GT640 2 Gig DDR3 PCIe
Sound Card
VIA VT1708s High Definition Audio 8-channel Onboard
Monitor(s) Displays
22" LG E2242 1080p and 2 19" I-INC AG191D
Screen Resolution
1280x1024 - 1920x1080 - 1280x1024
Hard Drives
Crucial M100 256 GB SSD and 500 GB WD Blue SATA
PSU
Thermaltake TR 620
Case
Power Up Black ATX Mid-Tower Case
Cooling
Stock heatsink and fan
Keyboard
Logitech Wireless K350 Wave
Mouse
Logitech Wireless M570 Trackman Wheel
Internet Speed
80 Mbps Down 30 Mbps Up
Antivirus
Windows Defender
Browser
Internet Explorer 11
Other Info
HP DVD1040e Lightscribe - External USB2
what's is the error you got??
 

My Computer

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built up
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windows 7
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Phenom II AMD Dragon 3.5Ghz
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ATI Radeon 512Mb
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HP L1506
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I don't get any error message. I just don't get a desktop notification for new mail.
 

My Computer

Computer type
PC/Desktop
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Home Built
OS
Windows 10 Education 64 bit
CPU
AMD Phenom II X4 980 Black Edition Deneb 3.7GHz
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Asus M4N68T-M V2 µATX Motherboard
Memory
8GB 4GBx2 Kingston PC10600 DDR3 1333 Memory
Graphics Card(s)
Zotac NVIDIA Geforce GT640 2 Gig DDR3 PCIe
Sound Card
VIA VT1708s High Definition Audio 8-channel Onboard
Monitor(s) Displays
22" LG E2242 1080p and 2 19" I-INC AG191D
Screen Resolution
1280x1024 - 1920x1080 - 1280x1024
Hard Drives
Crucial M100 256 GB SSD and 500 GB WD Blue SATA
PSU
Thermaltake TR 620
Case
Power Up Black ATX Mid-Tower Case
Cooling
Stock heatsink and fan
Keyboard
Logitech Wireless K350 Wave
Mouse
Logitech Wireless M570 Trackman Wheel
Internet Speed
80 Mbps Down 30 Mbps Up
Antivirus
Windows Defender
Browser
Internet Explorer 11
Other Info
HP DVD1040e Lightscribe - External USB2
you can going to tools > preferences > emails options > advanced email options >
Untitled-1.jpg
you'll see this.. check a display a new mail desktop alert
after that. you can click desktop alert settings like that tutorial for setting the how long alert appear.
 

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windows 7
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HP L1506
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1152 x 864
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WDC 1 TB SATA-II Green Power
Keyboard
HP wireless keyboard
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HP Optic
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Yes, I did all that, even made sure it was the first rule in the list and it still didn't work. I've since given up and gone back to office 2003.
 

My Computer

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Home Built
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Windows 10 Education 64 bit
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AMD Phenom II X4 980 Black Edition Deneb 3.7GHz
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Asus M4N68T-M V2 µATX Motherboard
Memory
8GB 4GBx2 Kingston PC10600 DDR3 1333 Memory
Graphics Card(s)
Zotac NVIDIA Geforce GT640 2 Gig DDR3 PCIe
Sound Card
VIA VT1708s High Definition Audio 8-channel Onboard
Monitor(s) Displays
22" LG E2242 1080p and 2 19" I-INC AG191D
Screen Resolution
1280x1024 - 1920x1080 - 1280x1024
Hard Drives
Crucial M100 256 GB SSD and 500 GB WD Blue SATA
PSU
Thermaltake TR 620
Case
Power Up Black ATX Mid-Tower Case
Cooling
Stock heatsink and fan
Keyboard
Logitech Wireless K350 Wave
Mouse
Logitech Wireless M570 Trackman Wheel
Internet Speed
80 Mbps Down 30 Mbps Up
Antivirus
Windows Defender
Browser
Internet Explorer 11
Other Info
HP DVD1040e Lightscribe - External USB2
If this is not working you should try this:
Go To "Rules and Alerts"
Under "Email Rules" click "New Rule"
Select "Apply rule on messages I receive" and click "Next"
At the next screen, don't tick anything just click "Next"
Click "Yes" on the pop up
On the next screen choose "display a Desktop Alert" click "Next"
The next screen is to add exceptions. If you have any, select them here then click "Next"
On the final screen, make sure "Turn on this rule" is checked and, if you wish, tick "create this rule on all accounts" and click "Finish"
Click "Apply" followed by "OK"
Done..
 

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tw33k
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Windows 7 Ultimate (x64) SP1
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Sapphire 7950 (1060/1600)
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On Board Realtek HD Audio
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Crucial M4 128GB
2TB WD Black
1TB Samsung F3 SATA
1TB WD Elite External
2TB WD USB 3.0
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Corsair AX750 Gold
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Corsair Obsidian 800DW
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Corsair H100 (2x AP-121/2x UK-3000 push/pull)
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Microsoft Wireless 5000
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Microsoft Wireless 5000
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Logitech z-2300 2.1 speakers
Lamptron FC-5 v2
Do I get the "alert" when Outlook is not running ? Great thread btw.
 

My Computer

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Asus N53v-DH 72
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windows 7 home premium 64bit
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Intel(R) Core(TM) i7-2670QM CPU @ 2.20GHz
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ASUSTeK Computer Inc
Memory
6049 MB
Graphics Card(s)
NVIDIA GeForce GT 540M (1024 MB)
Monitor(s) Displays
15.6
Screen Resolution
1920-1080
Hard Drives
ST9750420AS (698 GB, IDE)

C: (NTFS) 293.0 GB (229.9 GB free)
D: (NTFS) 380.6 GB (380.5 GB free)
Total Size 673.6 GB (610.4 GB free)
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Standard
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Optical
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Barbarossa,

No. Outlook must be running in order for it to know that you have recieved new email, and give you an alert notice.
 

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Self built custom
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64-bit Windows 11 Pro for Workstations
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ASUS ROG Maximus XI Formula Z390
Memory
64 GB (4x16GB) G.SKILL TridentZ RGB DDR4 3600 MHz
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ASUS ROG-STRIX-GTX1080TI-O11G-GAMING
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Integrated
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2 x Samsung Odyssey G7 27"
Screen Resolution
2560x1440
Hard Drives
1TB Samsung 990 PRO M.2,
4TB Samsung 990 PRO PRO M.2,
TerraMaster F8 SSD Plus NAS
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Seasonic Prime Titanium 850W
Case
Thermaltake Core P3
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Corsair Hydro H115i
Keyboard
Logitech wireless K800
Mouse
Logitech MX Master 4
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2 Gb/s Download and 100 Mb/s Upload
Antivirus
Malwarebyte Anti-Malware Premium
Browser
Google Chrome
Other Info
Logitech Z625 speaker system,
Logitech BRIO 4K Pro webcam,
HP Color LaserJet Pro MFP M477fdn,
APC SMART-UPS RT 1000 XL - SURT1000XLI,
Galaxy S23 Plus phone
Thanks Brink. Hope it doesn't eat a lot of memory.
 

My Computer

Computer Manufacturer/Model Number
Asus N53v-DH 72
OS
windows 7 home premium 64bit
CPU
Intel(R) Core(TM) i7-2670QM CPU @ 2.20GHz
Motherboard
ASUSTeK Computer Inc
Memory
6049 MB
Graphics Card(s)
NVIDIA GeForce GT 540M (1024 MB)
Monitor(s) Displays
15.6
Screen Resolution
1920-1080
Hard Drives
ST9750420AS (698 GB, IDE)

C: (NTFS) 293.0 GB (229.9 GB free)
D: (NTFS) 380.6 GB (380.5 GB free)
Total Size 673.6 GB (610.4 GB free)
Keyboard
Standard
Mouse
Optical
Internet Speed
D-12877kbps U-370kbps
With that comment, I'm not sure if you may understand what Outlook is. Sorry if I misunderstood.

Outlook is a separate email client program that is used to recieve your email on your computer with if you do not wish to check your email on your email provider's website instead.

Outlook does use some memory while running. Here's what it uses on my system.

task-manager.jpg
 

My Computer

Computer type
PC/Desktop
Computer Manufacturer/Model Number
Self built custom
OS
64-bit Windows 11 Pro for Workstations
CPU
Intel i7-8700K OC'd to 5 GHz
Motherboard
ASUS ROG Maximus XI Formula Z390
Memory
64 GB (4x16GB) G.SKILL TridentZ RGB DDR4 3600 MHz
Graphics Card(s)
ASUS ROG-STRIX-GTX1080TI-O11G-GAMING
Sound Card
Integrated
Monitor(s) Displays
2 x Samsung Odyssey G7 27"
Screen Resolution
2560x1440
Hard Drives
1TB Samsung 990 PRO M.2,
4TB Samsung 990 PRO PRO M.2,
TerraMaster F8 SSD Plus NAS
PSU
Seasonic Prime Titanium 850W
Case
Thermaltake Core P3
Cooling
Corsair Hydro H115i
Keyboard
Logitech wireless K800
Mouse
Logitech MX Master 4
Internet Speed
2 Gb/s Download and 100 Mb/s Upload
Antivirus
Malwarebyte Anti-Malware Premium
Browser
Google Chrome
Other Info
Logitech Z625 speaker system,
Logitech BRIO 4K Pro webcam,
HP Color LaserJet Pro MFP M477fdn,
APC SMART-UPS RT 1000 XL - SURT1000XLI,
Galaxy S23 Plus phone
I know what Out is. I only use it for tasks and such at home. I don't really need it but what is a PC without Office. :)
 

My Computer

Computer Manufacturer/Model Number
Asus N53v-DH 72
OS
windows 7 home premium 64bit
CPU
Intel(R) Core(TM) i7-2670QM CPU @ 2.20GHz
Motherboard
ASUSTeK Computer Inc
Memory
6049 MB
Graphics Card(s)
NVIDIA GeForce GT 540M (1024 MB)
Monitor(s) Displays
15.6
Screen Resolution
1920-1080
Hard Drives
ST9750420AS (698 GB, IDE)

C: (NTFS) 293.0 GB (229.9 GB free)
D: (NTFS) 380.6 GB (380.5 GB free)
Total Size 673.6 GB (610.4 GB free)
Keyboard
Standard
Mouse
Optical
Internet Speed
D-12877kbps U-370kbps
LOL, sorry then. :o
 

My Computer

Computer type
PC/Desktop
Computer Manufacturer/Model Number
Self built custom
OS
64-bit Windows 11 Pro for Workstations
CPU
Intel i7-8700K OC'd to 5 GHz
Motherboard
ASUS ROG Maximus XI Formula Z390
Memory
64 GB (4x16GB) G.SKILL TridentZ RGB DDR4 3600 MHz
Graphics Card(s)
ASUS ROG-STRIX-GTX1080TI-O11G-GAMING
Sound Card
Integrated
Monitor(s) Displays
2 x Samsung Odyssey G7 27"
Screen Resolution
2560x1440
Hard Drives
1TB Samsung 990 PRO M.2,
4TB Samsung 990 PRO PRO M.2,
TerraMaster F8 SSD Plus NAS
PSU
Seasonic Prime Titanium 850W
Case
Thermaltake Core P3
Cooling
Corsair Hydro H115i
Keyboard
Logitech wireless K800
Mouse
Logitech MX Master 4
Internet Speed
2 Gb/s Download and 100 Mb/s Upload
Antivirus
Malwarebyte Anti-Malware Premium
Browser
Google Chrome
Other Info
Logitech Z625 speaker system,
Logitech BRIO 4K Pro webcam,
HP Color LaserJet Pro MFP M477fdn,
APC SMART-UPS RT 1000 XL - SURT1000XLI,
Galaxy S23 Plus phone
You bet:D
 

My Computer

Computer Manufacturer/Model Number
Asus N53v-DH 72
OS
windows 7 home premium 64bit
CPU
Intel(R) Core(TM) i7-2670QM CPU @ 2.20GHz
Motherboard
ASUSTeK Computer Inc
Memory
6049 MB
Graphics Card(s)
NVIDIA GeForce GT 540M (1024 MB)
Monitor(s) Displays
15.6
Screen Resolution
1920-1080
Hard Drives
ST9750420AS (698 GB, IDE)

C: (NTFS) 293.0 GB (229.9 GB free)
D: (NTFS) 380.6 GB (380.5 GB free)
Total Size 673.6 GB (610.4 GB free)
Keyboard
Standard
Mouse
Optical
Internet Speed
D-12877kbps U-370kbps
thanks great tutorial.
 

My Computer

OS
Windows 7 Professional 64bit
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