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Windows 7: Outlook 2010 - Copy Existing PST Folders to New PST

Outlook 2010 - Copy Existing PST Folders to New PST

How to Copy Existing PST Folders to New PST in Outlook 2010
Published by GEWB
06 Jul 2011
Published by

Making a new Outlook data file (PST) is even easier in Outlook 2010 than in Outlook 2003 (maybe 2007 as well?). You can store the new PST in any location: new folder on local drive, different local drive, removable drive, network drive, etc.

Here I will create a new Outlook 2010 data file, save in a new folder on my desktop, then copy an existing SENT and RECEIVED folders (from a different data file) to the new data file.



Create New Desktop Folder

1. Right click on the desktop.

2. Select New then select Folder.
Name:  MakeDesktopFolder.GIF
Views: 10291
Size:  88.7 KB
3. A new desktop folder is created - give it a label (name). Here I named it MyOutlook.
Name:  NameDTFolder.GIF
Views: 22751
Size:  5.7 KB
4. Launch (start) Outlook. Here I have the default Outlook Data File folders and I've opened a data file called "archive2003."
Name:  Outlook-step1.GIF
Views: 10235
Size:  48.0 KB
Create a New Outlook Data File (PST file)

Select the Outlook Home tab if it isn't already selected.

1. Click the New Items drop list icon

2. Scroll down to More Items

3. Slide over then scroll down and select Outlook Data File...
Name:  Outlook-step2.GIF
Views: 10281
Size:  60.2 KB
4. The Create or Open Outlook Data File window opens to the default location with the default name highlighted.
5. Begin typing your desired new name. In this sample below I named the new data file My 2010 TEST PST.

6. In the left tree pane, navigate to your new desktop folder and click on it.
7. Click the OK button.

Outlook creates the new data file in the selected location and displays it in Outlook.
Name:  Outlook-step6.GIF
Views: 10148
Size:  41.0 KB
(Windows Explorer view of new PST file in newly created desktop folder.)

Copy (or Move) Folders Between Data Files (PST files)

To copy or move folders (all emails, attachments and statuses):

1. Right click on the desired existing folder to copy/move.

2. Select (click on) Copy Folder. The Copy Folder window opens.
Here I've selected my "archive2003" data file "Received 2003" folder which has all of my old "Inbox" emails; I'll copy that folder to the new My 2010 Test PST data file.
Name:  Outlook-copy1.GIF
Views: 10290
Size:  44.5 KB
3. Navigate to your new data file (PST) folder, select it (click on it) then click the OK button.
Name:  Outlook-copy2.GIF
Views: 10146
Size:  40.4 KB

Name:  Outlook-copy3.GIF
Views: 10161
Size:  38.0 KB
New copied folder in the My 2010 Test PST data file.
Note: it has the original (source) folder name!
Name:  Outlook-copy4.GIF
Views: 10167
Size:  30.0 KB
4. Repeat the copy (or move) steps above for the Sent folder emails.
Name:  Outlook-copyrepeat.GIF
Views: 10151
Size:  47.1 KB

Name:  Outlook-copyrepeat2.GIF
Views: 10142
Size:  41.5 KB

Rename Copied (or Moved) Folders

Rename the copied (or moved) folders as desired.

1. Select (click on) the new copied (or moved) folder.

2. Right click on the folder and select (click on) Rename Folder.
Name:  Outlook-rename1.GIF
Views: 10120
Size:  38.2 KB
3. The folder name is selected and editable - type in the new name.
Name:  Outlook-rename2.GIF
Views: 22583
Size:  14.3 KB

Name:  Outlook-rename3.GIF
Views: 22584
Size:  15.0 KB
4. Press the Enter key (on keyboard) to complete the renaming.

5. Repeat the renaming steps for all other desired folders.
Name:  Outlook-rename4.GIF
Views: 10088
Size:  59.6 KB

06 Jul 2011   #1

Windows 7 Ultimate x64/Windows 8 Consumer Preview x64/Ubuntu 11.04

Great tutorial, GEWB. +1. You might want to add some BB Code though. If you ask nicely though, Shawn might do it for you.


There's the list anyway, if you need it.

My System SpecsSystem Spec
06 Jul 2011   #2
Microsoft MVP

Windows 7 Ult. x64

Very nice.
My System SpecsSystem Spec
06 Jul 2011   #3

Windows 7 Ultimate SP1 64-Bit

Nice Tut - well done.
My System SpecsSystem Spec


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