Windows 7 Forums
Welcome to Windows 7 Forums. Our forum is dedicated to helping you find support and solutions for any problems regarding your Windows 7 PC be it Dell, HP, Acer, Asus or a custom build. We also provide an extensive Windows 7 tutorial section that covers a wide range of tips and tricks.


Windows 7: Outlook 2010 - Copy Existing PST Folders to New PST


Outlook 2010 - Copy Existing PST Folders to New PST

How to Copy Existing PST Folders to New PST in Outlook 2010
Published by GEWB
06 Jul 2011
Published by

Making a new Outlook data file (PST) is even easier in Outlook 2010 than in Outlook 2003 (maybe 2007 as well?). You can store the new PST in any location: new folder on local drive, different local drive, removable drive, network drive, etc.

Here I will create a new Outlook 2010 data file, save in a new folder on my desktop, then copy an existing SENT and RECEIVED folders (from a different data file) to the new data file.

Regards,
GEWB

________________________________

Create New Desktop Folder

1. Right click on the desktop.

2. Select New then select Folder.
Outlook 2010 - Copy Existing PST Folders to New PST-makedesktopfolder.gif
3. A new desktop folder is created - give it a label (name). Here I named it MyOutlook.
Outlook 2010 - Copy Existing PST Folders to New PST-namedtfolder.gif
4. Launch (start) Outlook. Here I have the default Outlook Data File folders and I've opened a data file called "archive2003."
Outlook 2010 - Copy Existing PST Folders to New PST-outlook-step1.gif
Create a New Outlook Data File (PST file)

Select the Outlook Home tab if it isn't already selected.

1. Click the New Items drop list icon

2. Scroll down to More Items

3. Slide over then scroll down and select Outlook Data File...
Outlook 2010 - Copy Existing PST Folders to New PST-outlook-step2.gif
4. The Create or Open Outlook Data File window opens to the default location with the default name highlighted.
Outlook 2010 - Copy Existing PST Folders to New PST-outlook-step3.gif
5. Begin typing your desired new name. In this sample below I named the new data file My 2010 TEST PST.

6. In the left tree pane, navigate to your new desktop folder and click on it.
Outlook 2010 - Copy Existing PST Folders to New PST-outlook-step5.gif
7. Click the OK button.

Outlook creates the new data file in the selected location and displays it in Outlook.
Outlook 2010 - Copy Existing PST Folders to New PST-outlook-step6.gif
(Windows Explorer view of new PST file in newly created desktop folder.)
Outlook 2010 - Copy Existing PST Folders to New PST-outlook-newfilecopied.gif

Copy (or Move) Folders Between Data Files (PST files)

To copy or move folders (all emails, attachments and statuses):

1. Right click on the desired existing folder to copy/move.

2. Select (click on) Copy Folder. The Copy Folder window opens.
Here I've selected my "archive2003" data file "Received 2003" folder which has all of my old "Inbox" emails; I'll copy that folder to the new My 2010 Test PST data file.
Outlook 2010 - Copy Existing PST Folders to New PST-outlook-copy1.gif
3. Navigate to your new data file (PST) folder, select it (click on it) then click the OK button.
Outlook 2010 - Copy Existing PST Folders to New PST-outlook-copy2.gif

Outlook 2010 - Copy Existing PST Folders to New PST-outlook-copy3.gif
New copied folder in the My 2010 Test PST data file.
Note: it has the original (source) folder name!
Outlook 2010 - Copy Existing PST Folders to New PST-outlook-copy4.gif
4. Repeat the copy (or move) steps above for the Sent folder emails.
Outlook 2010 - Copy Existing PST Folders to New PST-outlook-copyrepeat.gif

Outlook 2010 - Copy Existing PST Folders to New PST-outlook-copyrepeat2.gif

Rename Copied (or Moved) Folders

Rename the copied (or moved) folders as desired.

1. Select (click on) the new copied (or moved) folder.

2. Right click on the folder and select (click on) Rename Folder.
Outlook 2010 - Copy Existing PST Folders to New PST-outlook-rename1.gif
3. The folder name is selected and editable - type in the new name.
Outlook 2010 - Copy Existing PST Folders to New PST-outlook-rename2.gif

Outlook 2010 - Copy Existing PST Folders to New PST-outlook-rename3.gif
4. Press the Enter key (on keyboard) to complete the renaming.

5. Repeat the renaming steps for all other desired folders.
Outlook 2010 - Copy Existing PST Folders to New PST-outlook-rename4.gif
Done!



06 Jul 2011   #1
JaidynM

Windows 7 Ultimate x64/Windows 8 Consumer Preview x64/Ubuntu 11.04
 
 

Great tutorial, GEWB. +1. You might want to add some BB Code though. If you ask nicely though, Shawn might do it for you.

BBCode

There's the list anyway, if you need it.


My System SpecsSystem Spec
06 Jul 2011   #2
Golden
Microsoft MVP

Windows 7 Ult. x64
 
 

Very nice.
My System SpecsSystem Spec
06 Jul 2011   #3
seavixen32

Windows 7 Ultimate SP1 64-Bit
 
 

Nice Tut - well done.
My System SpecsSystem Spec
.

Reply

 Outlook 2010 - Copy Existing PST Folders to New PST




Thread Tools




Similar help and support threads
Thread Forum
Import existing yahoo folders into Outlook 2010?
I'm fed up with web mail and want to move to Outlook as my only mail source. The problem is, if I use Outlook, I won't be able to get all of the emails that I've organized into folders in Yahoo mail without taking every single one out of the folders and letting it sync. Outlook is able to sync the...
Microsoft Office
Can MS Office Outlook 2010 use shared folders ?
I would like to be able to use the same folders and email account setup for all Windows User Accounts. I have multiple Windows accounts: MS Admin Account, Local Admin Account, Local Limited User Account, etc. I have multiple Email accounts: Hotmail, Outlook.com, Gmail, AIM, and Bellsouth (at&t)....
Browsers & Mail
Copy Outlook 2010 Folders to My Documents
Hi Guys, i have a collegue at work who is trying to copy some of her folders in her outlook, to a shared area so other members of staff can access them too. i have not much experience with outlook so i not sure where i would look, i have tried the copy paste but that doesnt work. Just...
Browsers & Mail
Outlook 2010 not listing copy or paste
I am not able to copy and paste text from a website into a new Outlook 2010 email. COPY AND PASTE ARE GRAYED OUT. CTRL C works within the web page. However, CTRL V does NOT paste the copied browser text into my Outlook 2010 email. Outlook Help did not provide any means of restoring Copy and...
Microsoft Office
Outlook 2010 hung on synchronizing folders - need help
Hi all. I've just upgraded from office 2007 to 2010. Outlook 2010 imported my accounts and settings. I have 3 Gmail accounts set up in outlook. I use IMAP on all of them. My computer is running for 24 hours and it still says it synchronizing folders. ...
Microsoft Office


Our Sites

Site Links

About Us

Find Us

Windows 7 Forums is an independent web site and has not been authorized, sponsored, or otherwise approved by Microsoft Corporation. "Windows 7" and related materials are trademarks of Microsoft Corp.

Designer Media Ltd

All times are GMT -5. The time now is 07:09.
Twitter Facebook Google+ Seven Forums iOS App Seven Forums Android App