Windows 7 Forums
Welcome to Windows 7 Forums. Our forum is dedicated to helping you find support and solutions for any problems regarding your Windows 7 PC be it Dell, HP, Acer, Asus or a custom build. We also provide an extensive Windows 7 tutorial section that covers a wide range of tips and tricks.


Windows 7: File and Folder Arrangement - Group by - Sort by - Arrange by



File and Folder Arrangement - Group by - Sort by - Arrange by

How to Change the Group by, Sort by, and Arrange by Folder View in Windows 7 Explorer
Published by Brink
13 Feb 2009
Default File and Folder Arrangement - Group by - Sort by - Arrange by

How to Change the Group by, Sort by, and Arrange by Folder View in Windows 7 Explorer

information   Information
This will show you how to change and organize the file and folder arrangements in a opened folder using Arrange by, Sort by, or Group by folder views in Windows 7.

Tip   Tip
After you make any changes to the Sort by or Group by folder view settings in a library, you can restore the library back to it's default Sort by or Group by folder view by clicking on the Arrange by drop down menu on the toolbar (top right corner) and clicking on Clear changes.

If Clear changes is not listed, then the library is already set to be viewed by it's default Sort by or Group by folder view.

File and Folder Arrangement - Group by - Sort by - Arrange by-clear_changes.jpg


EXAMPLE: "Group by" and "Sort by" in Windows Explorer
NOTE: These screenshots are using the Name column to "Group by" and "Sort by". What you see in your window will also depend on what you have the folder template and arrangement set as.
File and Folder Arrangement - Group by - Sort by - Arrange by-group_by.jpg

File and Folder Arrangement - Group by - Sort by - Arrange by-sort_by.jpg






OPTION ONE
To Change "Sort by" and "Group by" View using the View Menu
1. Open the Windows Explorer folder or library window that you wish to change the view of the icon sizes in.

2. Click on the View menu bar item and select either the Sort By or Group by arrangement options, then select a column name and Ascending or Descending order for how you want the window arranged by. (See screenshots below)
NOTE: The column names listed in the View menu bar will depend on what you have the folder template set as. You can also click on More to add more column name options.
Name:  View_General_Items_Documents.jpg
Views: 27014
Size:  120.1 KB

Name:  View_Music.jpg
Views: 26726
Size:  149.1 KB

Name:  View_Pictures.jpg
Views: 26500
Size:  141.2 KB

Name:  View_Videos.jpg
Views: 26439
Size:  140.2 KB




OPTION TWO
To Change "Sort by" and "Group by" View using the Column Headings

Note   Note
The Sort and Group option at the top, and the Stack by option at the bottom are no longer available in the final Windows 7 RTM. Please disregard them in the screenshots.
1. Open the Windows Explorer folder or library window that you wish to change the view of the icon sizes in.

2. To Sort by or Group by the Column Headings Name Menu
A) Move your mouse pointer on the column headings name that you want to have the window organized by, then click on the arrow to the right of it. (See screenshots below step 3)

B) You can now select to Sort by or Group by the window by that column headings name. (See screenshots below)
NOTE: What you see in your window will also depend on what you have the folder template and arrangement set as.
File and Folder Arrangement - Group by - Sort by - Arrange by-general_items_documents.jpg

File and Folder Arrangement - Group by - Sort by - Arrange by-pictures.jpg

File and Folder Arrangement - Group by - Sort by - Arrange by-music.jpg

File and Folder Arrangement - Group by - Sort by - Arrange by-videos.jpg

OR

3. To Select to Organize By the Column Headings Name
NOTE: This will allow you to quickly change what column headings name the window is organized by with still using the Sort By or Group By arrangement that you have set in step 2 or OPTION ONE above.
A) Click on the column heading name. (See screenshots below step 2)
NOTE: Whatever column headings name the triangle is in, is the one that the window is being organized by.

B) Click on the same column heading name until you have the ascending or descending order that you want. (See screenshots below step 2)
NOTE: When the triangle in the column headings name is pointing upwards, then it is descending. When the triangle in the column headings name is pointing downwards, then it is ascending.



OPTION THREE
To Change "Arrange by" Folder View in Libraries

Note   Note
Arrange by is only available in the Library folders. The arrange by options will vary depending on the folder template of the library folder. All included folders and subfolders in a library will always share the same folder view. You are able to have separate "Arrange by" view settings in each added right click -> New -> Folder created in the library itself though.
  • The Windows Search Service must be set to Automatic and Started for this option to work.
  • Disabling the index in Windows 7 will cause you to no longer be able to use Arrange by in Libraries.
1. Open the library folder that you wish to change the Arrange by view of the files in.

2. Click on the View menu bar item and select Arrange by and the option for how you want the library folder files arranged. (See screenshot below)
File and Folder Arrangement - Group by - Sort by - Arrange by-arrandeby2.jpg
OR

3. Click on the Arrange by toolbar option and select Arrange by and the drop down menu option for how you want the library folder files arranged. (See screenshot below)
File and Folder Arrangement - Group by - Sort by - Arrange by-arrangeby1.jpg
4. All included folders in the library will now have the same Arrange by set for them as well. The library will always open with the same Arrange by setting that it had when it was last closed.
That's it,
Shawn




Related Tutorials

Published by
28 Aug 2009   #1
t41

windows7 7600 x86
 
 

one might note that to see the menu bar you may have to press the alt tab, since it is not on by default.

On a temporary basis:

Press the Alt key to temporarily show the menu bar. After you make a selection it will disappear.

Permanently:

1. Click the Start button, type folder options and click the "Folder Options" link that appears.

Accessing Folder Options from the Windows 7 Start button

2. When the "Folder Options" multi-tabbed dialog box appears, click the "View" tab.

3. Underneath "Advanced Settings", check "Always Show Menus".

4. Click "OK" to close the dialog box.





My System SpecsSystem Spec
28 Aug 2009   #2
Brink
Microsoft MVP

64-bit Windows 8.1 Enterprise
 
 

Hello Evan,

That's why I had the menu bar link next to them for reference if they did not have it turned on.
My System SpecsSystem Spec
11 Sep 2009   #3
rsvr85

Windows 7 Ultimate x64
 
 

Is the Stack option still relevant in RTM? I can't find it.....?
My System SpecsSystem Spec
.


11 Sep 2009   #4
Brink
Microsoft MVP

64-bit Windows 8.1 Enterprise
 
 

Hello Stu,

You're not crazy, Stack By has been removed in the Windows 7 RTM. Seems I have missed updating this tutorial for this. I will update the screenshots later tonight.
My System SpecsSystem Spec
12 Sep 2009   #5
rsvr85

Windows 7 Ultimate x64
 
 

Is the 'Hide File Names' worth a little mention in this tut Shawn?

File and Folder Arrangement - Group by - Sort by - Arrange by-12-09-2009-15-50-59.png


My System SpecsSystem Spec
12 Sep 2009   #6
Brink
Microsoft MVP

64-bit Windows 8.1 Enterprise
 
 

It's a nice option, but it will be for a whole separate tutorial with other options of hiding the text.

Folder Window Icon Text - Hide or Show File Names - Vista Forums
My System SpecsSystem Spec
29 Sep 2009   #7
vash21

Win7/Vista Dual Boot
 
 

Quote   Quote: Originally Posted by Brink View Post
Hello Stu,

You're not crazy, Stack By has been removed in the Windows 7 RTM. Seems I have missed updating this tutorial for this. I will update the screenshots later tonight.
So Brink, does this mean that the Stack By feature is gone forever? It is one of my favorite folder features from Vista, rather disappointing to see it gone in Windows 7
My System SpecsSystem Spec
29 Sep 2009   #8
Brink
Microsoft MVP

64-bit Windows 8.1 Enterprise
 
 

Hello Vash, and welcome to Seven Forums.

I do not know if it'll be gone forever, but it did get cut in the RTM. Hopefully it will be added back sometime in the future through a update or a service pack.
My System SpecsSystem Spec
01 Oct 2009   #9
BFG

Windows 7 Professional 32 Bit
 
 

I was looking for a way to display all my pictures in one window so I thought I'd pass this tip along.

Only the arrange by - ratings displays all items the items at once.

Folder, month, date, and tag all create sub groupings.

*Edit, stupid me, the arrange by day will work too*
My System SpecsSystem Spec
Comment

 File and Folder Arrangement - Group by - Sort by - Arrange by




Tutorial Tools



Similar help and support threads for2: File and Folder Arrangement - Group by - Sort by - Arrange by
Windows 7 Tutorial Category
File and Folder Arrangement - Change in Windows Explorer Window Tutorials
I can't arrange my files. Only by folder. General Discussion
Need help with file arrangement on burned MP3 CD's Music, Pictures & Video
Solved Library - display order, arrange/sort by, default save location General Discussion
Solved search results folder details arrangement... Customization
Customizing folder icon arrangement Customization
Solved Folder arrangement General Discussion

Our Sites

Site Links

About Us

Find Us

Windows 7 Forums is an independent web site and has not been authorized, sponsored, or otherwise approved by Microsoft Corporation. "Windows 7" and related materials are trademarks of Microsoft Corp.

Designer Media Ltd

All times are GMT -5. The time now is 02:27 AM.
Twitter Facebook Google+



Windows 7 Forums

Seven Forums Android App Seven Forums IOS App
  

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33