Windows 7 Forums
Welcome to Windows 7 Forums. Our forum is dedicated to helping you find support and solutions for any problems regarding your Windows 7 PC be it Dell, HP, Acer, Asus or a custom build. We also provide an extensive Windows 7 tutorial section that covers a wide range of tips and tricks.


Windows 7: Can I if need be copy the file back to C:\Outlook\Outlook.pst

05 Jul 2011   #11
Golden
Microsoft MVP

Windows 7 Ult. x64
 
 

Quote   Quote: Originally Posted by stasioau View Post
Golden,
Great idea. I like it very much. Will appreciate your help how to build Mail folder.
1. First I build Folder Mail in desktop
2. Build folder 2010 Mail inside there
3. How to copy list of my files located in "myname@rogers.com" ?
4. How to start each folder for specific year?
Thanks so much.
Best regards
See GEWB's post - thats excatly the steps to use.


My System SpecsSystem Spec
.
06 Jul 2011   #12
GEWB

Linux (Mint is primary) / XP, Win7 Home / Win7 Pro, Ultimate / Win8.1 / Win10 archived VM
 
 

Making a new Outlook data file (PST) is even easier in Outlook 2010 than in Outlook 2003 (maybe 2007 as well?). You can store the new PST in any location: new folder on local drive, different local drive, removable drive, network drive, etc.

Here I will create a new Outlook 2010 data file, save in a new folder on my desktop, then copy an existing SENT and RECEIVED folders (from a different data file) to the new data file.

Regards,
GEWB

________________________________

Create New Desktop Folder

1. Right click on the desktop.
2. Select New then select Folder.

Can I if need be copy the file back to C:\Outlook\Outlook.pst-makedesktopfolder.gif

3. A new desktop folder is created - give it a label (name). Here I named it MyOutlook.

Can I if need be copy the file back to C:\Outlook\Outlook.pst-namedtfolder.gif

4. Launch (start) Outlook. Here I have the default Outlook Data File folders and I've opened a data file called "archive2003."

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-step1.gif


Create a New Outlook Data File (PST file)

Select the Outlook Home tab if it isn't already selected.

1. Click the New Items drop list icon
2. Scroll down to More Items
3. Slide over then scroll down and select Outlook Data File...

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-step2.gif

4. The Create or Open Outlook Data File window opens to the default location with the default name highlighted.

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-step3.gif

5. Begin typing your desired new name. In this sample below I named the new data file My 2010 TEST PST.

6. In the left tree pane, navigate to your new desktop folder and click on it.

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-step5.gif

7. Click the OK button.

Outlook creates the new data file in the selected location and displays it in Outlook.

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-step6.gif

(Windows Explorer view of new PST file in newly created desktop folder.)

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-newfilecopied.gif



Copy (or Move) Folders Between Data Files (PST files)

To copy or move folders (all emails, attachments and statuses):

1. Right click on the desired existing folder to copy/move.
2. Select (click on) Copy Folder. The Copy Folder window opens.
Here I've selected my "archive2003" data file "Received 2003" folder which has all of my old "Inbox" emails; I'll copy that folder to the new My 2010 Test PST data file.

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-copy1.gif

3. Navigate to your new data file (PST) folder, select it (click on it) then click the OK button.

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-copy2.gif

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-copy3.gif

New copied folder in the My 2010 Test PST data file.
Note: it has the original (source) folder name!

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-copy4.gif

4. Repeat the copy (or move) steps above for the Sent folder emails.

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-copyrepeat.gif

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-copyrepeat2.gif


Rename Copied (or Moved) Folders

Rename the copied (or moved) folders as desired.

1. Select (click on) the new copied (or moved) folder.
2. Right click on the folder and select (click on) Rename Folder.

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-rename1.gif

3. The folder name is selected and editable - type in the new name.

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-rename2.gif

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-rename3.gif

4. Press the Enter key (on keyboard) to complete the renaming.
5. Repeat the renaming steps for all other desired folders.

Can I if need be copy the file back to C:\Outlook\Outlook.pst-outlook-rename4.gif



Done!


My System SpecsSystem Spec
07 Jul 2011   #13
TonyMen

Windows 7 Ultimate x64
 
 

Wow thanks for taking the time to prepare such a detailed explanation. I must save this link
explaining it with images just did it for me, I dont think even I could go astray.

I will follow through on it to morrow when I have more time.

JUST ONE QUESTION.
I KEEP GETTING MESSAGES ASKING ME IF I WANT TO ARCHIVE SAVED EMAILS THAT HAVE NOT BEEN USED FOR A WHILE. IF I SAY YES WILL THE ARCHIVE ACTION REMOVE THE PST FILES IT DECIDES I HAVENT USED FOR A WHILE ?

IF I JOIN A FORUM I WILL SEND AN EMAIL TO MYSELF WITH THE USERNAME AND PASSWORD, SOMETIMES THE EMAIL WILL SIT THERE FOR OVER A YEAR BUT WHEN I FORGET THE UN AND PW I CAN REFER TO IT THERE.

MY FEAR IS IF I ARCHIVE WILL THESE FOLDERS / EMAIS BE REMOVED TO AN ARCHIVE FOLDER IF SO HOW WOULD I THEN GAIN ACCESS TO THEM ?
My System SpecsSystem Spec
.

07 Jul 2011   #14
seavixen32

Windows 7 Ultimate SP1 64-Bit
 
 

Once items are archived they can only be deleted manually, so unless you delete them they are kept in perpetuity.

Automatically move or delete older items with AutoArchive - Outlook - Office.com
My System SpecsSystem Spec
07 Jul 2011   #15
TonyMen

Windows 7 Ultimate x64
 
 

Got to ask a silly question but if I want to view my archived emails how would I do it ?
My System SpecsSystem Spec
07 Jul 2011   #16
seavixen32

Windows 7 Ultimate SP1 64-Bit
 
 

Quote   Quote: Originally Posted by TonyMen View Post
Got to ask a silly question but if I want to view my archived emails how would I do it ?
There's no such thing as a silly question, only a silly answer.

Find and view archived items - Outlook - Office.com
My System SpecsSystem Spec
07 Jul 2011   #17
stasioau

 

GEWB,
Thanks so much. I do not remember when I get so clear and so well organized Outlook project.
Best regards and all the best,
stasioau
My System SpecsSystem Spec
09 Jul 2011   #18
jimbo45

Linux CENTOS 7 / various Windows OS'es and servers
 
 

Hi all
Much easier method

download pfbackup.exe from MS site -- does all this easily -- although it says 2003 and 2007 it works fine for office 2010 too.

In 2003 and 2007 an extra item is added to the file menu ===>Backup.

in Office 2010 it appears in the ADDINS section.

When run copies all folders etc to any file you want including external usb sticks etc.

Then on another computer you can just OPEN this backup file and copy the folders to your main outlook folders.

Much easier than trying to find out where all the MS internal stuff is hidden. This tool was designed for the job.

Note IT DOES work with 2010 inspite of the download logo

Download Details - Microsoft Download Center - Outlook 2007/2003/2002 Add-in: Personal Folders Backup

cheers
jimbo
My System SpecsSystem Spec
10 Jul 2011   #19
TonyMen

Windows 7 Ultimate x64
 
 

Hi Jimbo45
I have downloaded the pfbackup.exe file and installed it. I followed the install instruction below.
After starting Outlook / File there was no BACKUP to choose from ??
I have win7 64bit ultimate.

Instructions

To install this download:
  1. Download the file by clicking the Download button (above) and saving the file to your hard disk.
  2. Double-click the pfbackup.exe program file on your hard disk to start the setup program.
  3. Follow the instructions on the screen to complete the installation.
Instructions for use:

Once you have installed this download, complete the following:
  1. Start Outlook.
  2. On the File menu, choose Backup.
  3. To change the backup options, such as which .PST files to back up, click Options.
My System SpecsSystem Spec
10 Jul 2011   #20
TonyMen

Windows 7 Ultimate x64
 
 

Just found my problem. It does not support win7 x64bit
Is there a file that does. ?

System requirements

Supported Operating Systems: Windows 2000 Service Pack 3, Windows 98 Second Edition, Windows ME, Windows Vista, Windows XP
  • This download works with the following Office programs:
    • Microsoft Office Outlook 2007
    • Microsoft Outlook 2003
    • Microsoft Outlook 2002
My System SpecsSystem Spec
Reply

 Can I if need be copy the file back to C:\Outlook\Outlook.pst




Thread Tools




Similar help and support threads
Thread Forum
How do I create an Outlook Data File (.pst) in Outlook 2003
I'm working in Windows for Mac on a MacBook Pro. I'm trying to import my old PC email archives files (in pst format). I get the message: ANSI-formatted .pst files, also known as Outlook 97-2002 Personal Folders Files, were the standard personal folder format for saving data in Outlook for...
Microsoft Office
Can't copy Outlook archive file
I'm about to wipe an employees PC and I need to get the archive.pst off the PC first. The Archive file is 6.1GB in size but when I try to copy it to my 32G Flash Drive it says that the "archive.pst is too large for the destination file system." I've done this many times before with larger archive...
Microsoft Office
Help! Copy Outlook Express data to Outlook 2007 on windows 7
I am trying to Copy Outlook Express data from a XP computer to Outlook 2007 on windows 7 contacts and emails years of them in folders the microsoft help says run outlook express on the outlook computer its windows 7 and not available as far as i can see help appreciated please
Microsoft Office
outlook 2003 - any .PST file operation crashes outlook (win7-64)
whatever i try to do on my outlook that has to do with .PST file management results in a crash where outlook quits - below the event log on one circumstance. if i go to control panel > mail settings > data files 2 of the files that are in use (& work) do not show up, one of them the default mail...
Microsoft Office
Outlook 2010 PST file copying from 32 bit to 64 bit Office Outlook
Hi I am trying to move one pst file from one laptop which has Outlook 2010 32 bit to another laptop which has Outlook 2010 64 bit installed, steps taken 1) Copied the pst file from the User/AppData/Microsoft/Outlook folder to usb. 2) Pasted the file from usb into User/Documents folder. 3)...
Microsoft Office
How/where to back up Outlook contact info via 2nd copy?
I have 2nd copy to back up my media drive but I also wanted to backup my Outlook contact info. How/where do I add the contact folder to be consistently backed up via 2nd copy?
Microsoft Office


Our Sites

Site Links

About Us

Find Us

Windows 7 Forums is an independent web site and has not been authorized, sponsored, or otherwise approved by Microsoft Corporation. "Windows 7" and related materials are trademarks of Microsoft Corp.

© Designer Media Ltd

All times are GMT -5. The time now is 02:04.
Twitter Facebook Google+ Seven Forums iOS App Seven Forums Android App