Large site videos and storage

[madmanmoon]

I wonder if you can help.
I don't know really where to go with this and looking for any similar experiences you guys may have had?

A site auditor basically walks round the building site we work on talking long videos on his phone so audit purposes.

The videos are often 1-1.5GB but also anything between 300 and 1GB large. He has 28GB of videos he was attempting to put on our shared file server.

We don't have the space to allowing that amount of media to be stored.

I suggest he shares links from his OneDrive attached to his phone, no that is too much hassle he says.

He admitted hardly anyone will view but he needs them just in case they are needed for review.

We tried sharing a link, and even on our superfast internet 17 minutes to download a 1GB video.

I don't want them on the file server, wasting space and download/upload overhead plus we have to account having to allocate a extra 28GB to backup (which eats in to our allowance).

I'm not denying they aren't important files, I've just asked him to halt until I've had chance to think over a workable solution that easy for all concerned.

Not really put much thought in to it, so busy with other things.

Any ideas to help me along, users bring so many problems!

 

[ThrashZone]

Hi
I'd just make sure he had removable sd card on the cell and take them out for the video access
Or get a new phone that did or a camcorder and save those sd cards or what ever they use for storage and put them in an envelope and file them away.

 

[GEWB]

The auditor's videos are an important corporate legal asset and need to be treated as such.

If his phone has a removable SD/MicroSD card, remove it and copy the contents to a latest technology flash drive (USB 3.1 or USB 3.0), preferably one with a physical write protect switch. Once copied, place switch in WRITE PROTECTED mode and cover switch with a tamper indication seal.

Also include a legal statement from the auditor to validate the procedure and files as copied (check with company legal for specifics).

If there is no removable media then take whatever time is required to make the file copies, even if it takes days (it could be that important).

Once copied, store the flash drive and auditor's statement in a safe secure location such as a corporate safe along with all other corporate critical documents and assets.

Include the asset in your company's asset review, retention and distruction plans.

Regards,
GEWB