Move emails with outlook settings to another PC

[spoovy]

I have Office 2010 set up on a Windows 7 PC. All my gmail emails have been downloaded via POP3 and are separated into various folders, categories etc.

I now want to move all those emails along with metadata to a different, XP SP3 laptop.

So where is all this data, how should I save it, and how would I restore it again to the new PC?


Thanks in advance

 

[dnorris]

Move an Outlook data file from one computer to another - Outlook - Microsoft Office

 

[spoovy]

Is that valid for Office 2010 as well? It only states 2007.

Also seems like that isn't meant for Windows 7, or Vista for that matter. It almost immediately refers to "<drive>:\Documents and Settings\<user>\Local Settings\Application.. ", which doesn't exist since XP.

 

[Frank1]

Try going to the folder, Owner (whtever the name is)/AppData/Local/Microsoft/Outlook and look for the file Outlook.pst. Make a copy of that file and put it in the same place on the other computer. If it's like Outlook 2007, it will have all of the mail boxes and contacts.

 

[Kari]

In Windows 7 / Outlook 2010, you can find the PST-file(s) in %USERPROFILE%\Documents\Outlook Files.

Kari

 

[Irene]

The following link appears to me, to be an excellent detailed guide - Office Outlook 2010 Import And Export

Hope you find it provides all the help you need..

 

[spoovy]

Thanks Irene.


@ dnorris - please do not post incorrect guides as if they were fact. The process in 2010 is very different and following the guide you linked to would result in real problems and possible data loss.

@ frank1 - I actually tried your suggestion, and lost two months' worth of emails as well as folders settings etc. I have the emails backed up on a server but still have loads of work ahead of me to recategorise everything.



Note to any future readers of this thread - DO NOT follow the advice above and backup just your .pst file and copy it to your new installation. This is not sufficient and will result in data loss; at least it did for me.

 

[richnrockville]

I have used abf outlook backup very successfully. It creates a self extracting file with all of your outlook directories, messages, contacts, userid's along with your favorites folders.

Password Recovery, backup tools for Outlook Express, Outlook and other quality software

I have bought at least 10 copies for my clients and it has saved my potatoes many times, I have a client with over a 8 gigs .pst file.

Well worth the investment. I am not financially tied to them.

Rich

 

[jimbo45]

Hi all
Why not install and use the MS OFFICIAL Outlook Backup Tool (FREE).

In Outlook 2010 the tool is accessed from the ADDINS menu, for 2003/2007 the backup option is on the main menu.

Download from Here Backup Add-in and Outlook 2010 | MSOutlook.info

Note it DOES work for Outlook 2010 as well as earlier versions.

Cheers
jimbo

 

[Golden]

Nice one Jimbo - I was unaware of this feature - thanks.

 

[spoovy]

@ Jimbo - Thanks, this looks like a good option for the future.

Why doesn't this kind of functionality come as standard? - MS baffles the hell out of me sometimes.

 

[Frank1]

Thanks Irene.


@ frank1 - I actually tried your suggestion, and lost two months' worth of emails as well as folders settings etc. I have the emails backed up on a server but still have loads of work ahead of me to recategorise everything.



Note to any future readers of this thread - DO NOT follow the advice above and backup just your .pst file and copy it to your new installation. This is not sufficient and will result in data loss; at least it did for me.

As you will note, I said, "If" this works like 2007. I have done it several times and it has always worked for me. Did you move the file from one computer with Outlook 2007 to another with 2007? If you took my advice and had problems, then I certainly am sorry and apologize. But as I said, it has always worked for me.

 

[dnorris]

Thanks Irene.


@ dnorris - please do not post incorrect guides as if they were fact. The process in 2010 is very different and following the guide you linked to would result in real problems and possible data loss.

@ frank1 - I actually tried your suggestion, and lost two months' worth of emails as well as folders settings etc. I have the emails backed up on a server but still have loads of work ahead of me to recategorise everything.



Note to any future readers of this thread - DO NOT follow the advice above and backup just your .pst file and copy it to your new installation. This is not sufficient and will result in data loss; at least it did for me.

Sorry I didn't find the exact tutorial for Win 7 and Outlook 2010.
But it's the same basic procedure.

 

[Frank1]

Is that valid for Office 2010 as well? It only states 2007.

Also seems like that isn't meant for Windows 7, or Vista for that matter. It almost immediately refers to "<drive>:\Documents and Settings\<user>\Local Settings\Application.. ", which doesn't exist since XP.

I would suggest that you double check to see what folders exist in Windows 7. The folder "Documents and Settings" does exist in Windows 7. It's in the root directory. It's a hidden file and the only way you can see it, it to go to Folder Options where you can choose to show hidden files. But even if you do that, you can't open the folder unless you take ownership of it. But it is there.

 

[dnorris]

Is that valid for Office 2010 as well? It only states 2007.

Also seems like that isn't meant for Windows 7, or Vista for that matter. It almost immediately refers to "<drive>:\Documents and Settings\<user>\Local Settings\Application.. ", which doesn't exist since XP.

I would suggest that you double check to see what folders exist in Windows 7. The folder "Documents and Settings" does exist in Windows 7. It's in the root directory. It's a hidden file and the only way you can see it, it to go to Folder Options where you can choose to show hidden files. But even if you do that, you can't open the folder unless you take ownership of it. But it is there.

"Documents and Settings" is not a folder. It is a junction point created by Vista/Win7 when you install an antique XP program which was designed to use that folder. The junction point merely redirects to the new folder structure.
There are several threads on this forum where junction points are discussed.

 

[Frank1]

Is that valid for Office 2010 as well? It only states 2007.

Also seems like that isn't meant for Windows 7, or Vista for that matter. It almost immediately refers to "<drive>:\Documents and Settings\<user>\Local Settings\Application.. ", which doesn't exist since XP.

I would suggest that you double check to see what folders exist in Windows 7. The folder "Documents and Settings" does exist in Windows 7. It's in the root directory. It's a hidden file and the only way you can see it, it to go to Folder Options where you can choose to show hidden files. But even if you do that, you can't open the folder unless you take ownership of it. But it is there.

"Documents and Settings" is not a folder. It is a junction point created by Vista/Win7 when you install an antique XP program which was designed to use that folder. The junction point merely redirects to the new folder structure.
There are several threads on this forum where junction points are discussed.

Never-the-less, it will take you to a specific file you are looking for as though it were a folder. Could it not, then, be treated as though were a folder? I don't want to come of as if I know a whole lot because I don't; and I am sure that most of the members here are much more knowledgeable than I am. Nor am I am not saying that I know that I am right and you are wrong. I am only stating my opinion--the way I see things. I hope that's the way you take it.